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Provision of an eSourcing and Contract Management system via CSS RM1557.14 G-Cloud Framework (Lot 2: Cloud Software)

Southend-on-sea Borough Council

This public procurement record has 1 release in its history.

Award

08 Sep 2026 at 14:56

Award Notice
Summary of the contracting process

Southend-on-Sea City Council procured a single securely hosted online system combining eSourcing and contract management. The service covers the full procurement lifecycle, from creating tender notices through expressions of interest, requests for information and quotations, secure document exchange, bidder messaging and bid assessment, to contract award. It also captures pre- and post-procurement activity. The contract management capability manages the complete lifecycle of awarded contracts. The requirement is for procurement and contract management software and associated software development services, including business intelligence functionality (CPV 48490000, 72212490 and 48482000). Delivery is for the council in Southend-on-Sea, England. The buyer is Southend-on-Sea Borough Council, which was replacing separate eSourcing and contract management solutions with one integrated service.

This completed procurement was a selective framework call-off under the CSS RM1557.14 G-Cloud Framework, Lot 2: Cloud Software. Southend-on-Sea Borough Council awarded the contract to In-Tend Limited on 28 August 2026. The awarded value is £283,875. The contract runs from 28 August 2026 to 29 August 2030. The tender submission deadline was 26 June 2026 at 17:00. The requirement was evaluated through the framework call-off process for a services contract. The award is active and the procurement status is complete. The council identified the opportunity as suitable for small and medium-sized enterprises. The awarded supplier is In-Tend Limited. The requirement arose because the council’s existing eSourcing and contract management arrangements were due to expire on 30 November 2026.

This award demonstrates demand from a local authority for an integrated, securely hosted platform covering both procurement operations and contract administration, rather than separate systems. Suppliers competing for similar work with this buyer would need a mature eSourcing product supporting end-to-end tendering, automated notice publication, expressions of interest, information requests, quotations, controlled document exchange, secure communications and bid evaluation. They would also need contract management functionality covering the full life of awarded contracts, with the ability to support activity before and after procurement. A credible competitor should be able to deliver these capabilities as one online service, manage public-sector procurement workflows securely and support a council-wide implementation over a multi-year service period. The framework call-off route and SME suitability indicate that an established specialist software provider can be relevant.

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Notice Information

Notice Title

Provision of an eSourcing and Contract Management system via CSS RM1557.14 G-Cloud Framework (Lot 2: Cloud Software)

Notice Description

Southend-on-Sea City Council (the "Buyer") currently has in place two separate solutions/contracts for providing an eSourcing procurement and a contract management system. Both contracts are due to expire on 30th November 2026, the current contract for eSourcing system may be further extended to continue to run alongside the contract for the new system to allow the completion of existing procurements to be finalised. The Buyer is now seeking a single provider (the "Supplier") to provide a securely hosted online system which will combine both the management of the full life cycle for both its procurement (eSourcing) and contract management processes. The eSourcing solution will provide a procurement process tool to manage the end-to-end process cycle covering all stages of the tendering process from notice creation to award of contract, including the automated publication of all notices, expressions of interest, requests for information and request for quotes, the secure exchange of all tender documents, a secure messaging system including assessment (evaluation) of bids received. The procurement tool (eSourcing solution) will also capture pre- and post-procurement activity. In addition, it will also provide a contract management tool (contract management solution) to manage the full life cycle of the awarded contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b2986fb6-0b8d-4c88-bd2c-2e2f0fdd5038
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/06b58da1-000f-4e41-94af-b1a87ed72caf
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48333000 - Contact management software package

48482000 - Business intelligence software package

48490000 - Procurement software package

72212490 - Procurement software development services

Notice Value(s)

Tender Value
£283,875 £100K-£500K
Lots Value
Not specified
Awards Value
£283,875 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Aug 20262 weeks ago
Contract Period
28 Aug 2026 - 29 Aug 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southend-on-sea Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6EN
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

IN-TEND LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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