Tender

Replacement Forensic Case Management System

YORKSHIRE AND HUMBER POLICE PROCUREMENT (Y&HPP)

This public procurement record has 1 release in its history.

Tender

08 Dec 2019 at 17:01

Tender Notice
Summary of the contracting process

The Yorkshire and Humber Police Procurement (Y&HPP) is currently conducting a tender for the Replacement Forensic Case Management System, classified under software package and information systems. The procurement process is in the Tender stage, with the submission deadline set for 14th February 2020. This essential system aims to enhance the management, recording, and reporting of various forensic examination activities across West Yorkshire, South Yorkshire, North Yorkshire, and Humberside. The total contract value is estimated at £7,000,000, with a minimum value of £1,500,000, and the contract is anticipated to commence on 25th May 2020, running until 24th May 2025.

This tender presents a significant opportunity for software and technology companies, especially those specialising in forensic case management and related systems. Businesses capable of delivering innovative, scalable software solutions that can integrate with existing frameworks and adapt to future expansions will be well-positioned to compete. The invitation is open, suggesting that both small and medium-sized enterprises (SMEs) are encouraged to participate, making it an accessible opportunity for a diverse range of suppliers in the technology services sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Replacement Forensic Case Management System

Notice Description

Yorkshire and the Humber Regional Scientific Support Services (RSSS) intend to procure a replacement Forensic Case Management System (FCMS) which will allow the RSSS Departments to effectively manage, record and report on a full range of activities relating to forensic examinations. This will be a critical system in delivering Scientific Support Services across West Yorkshire, South Yorkshire, North Yorkshire and Humberside. The current FCMS (Socrates) is one system with multiple modules used by several RSSS departments and staff across the four forces. The current solution no longer meets the needs of RSSS. The contract is due to expire on 29th March 2022 therefore it is an opportune time for RSSS to review the requirements, take advantage of new emerging technologies and innovation and to future proof the next generation of FCMS . The primary function of Regional Scientific Support Services is to: * Attend and examine crime scenes, reporting findings and exhibits recovered. (24x7x365) * React to requests from Officers and CSIs by assessing and triaging the request against scene details, the potential for a positive result and budgetary requirement * Examine fingerprints, Footwear and DNA within the RSSS back office bureaus * Provide enhancement services for fingerprints and footwear * Provide Imagery services such as; E-FIT, Body Mapping, specialist photography and CCTV recovery. RSSS are intending to procure a solution which can be accessed from the four forces of the YatH region. It is envisaged the system should also have the ability to extend geographically and incorporate other business areas or forces should there be an expansion to the regional structure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b29fa4a1-ae2e-4fba-bd5b-a09fceca3c15
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/66fa085e-bf97-4393-8d7a-7f7b77be7f1c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48311000 - Document management software package

48311100 - Document management system

48612000 - Database-management system

48780000 - System, storage and content management software package

48783000 - Content management software package

Notice Value(s)

Tender Value
£7,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Dec 20196 years ago
Submission Deadline
14 Feb 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 May 2020 - 24 May 2025 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE AND HUMBER POLICE PROCUREMENT (Y&HPP)
Contact Name
Gareth Newton
Contact Email
gareth.newton@southyorks.pnn.police.uk
Contact Phone
+44 7464983780

Buyer Location

Locality
WAKEFIELD
Postcode
WF1 1DL
Post Town
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wakefield North
Westminster Constituency
Wakefield and Rothwell

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-b29fa4a1-ae2e-4fba-bd5b-a09fceca3c15-2019-12-08T17:01:37Z",
    "date": "2019-12-08T17:01:37Z",
    "ocid": "ocds-b5fd17-b29fa4a1-ae2e-4fba-bd5b-a09fceca3c15",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "20191208170133-36335",
        "title": "Replacement Forensic Case Management System",
        "description": "Yorkshire and the Humber Regional Scientific Support Services (RSSS) intend to procure a replacement Forensic Case Management System (FCMS) which will allow the RSSS Departments to effectively manage, record and report on a full range of activities relating to forensic examinations. This will be a critical system in delivering Scientific Support Services across West Yorkshire, South Yorkshire, North Yorkshire and Humberside. The current FCMS (Socrates) is one system with multiple modules used by several RSSS departments and staff across the four forces. The current solution no longer meets the needs of RSSS. The contract is due to expire on 29th March 2022 therefore it is an opportune time for RSSS to review the requirements, take advantage of new emerging technologies and innovation and to future proof the next generation of FCMS . The primary function of Regional Scientific Support Services is to: * Attend and examine crime scenes, reporting findings and exhibits recovered. (24x7x365) * React to requests from Officers and CSIs by assessing and triaging the request against scene details, the potential for a positive result and budgetary requirement * Examine fingerprints, Footwear and DNA within the RSSS back office bureaus * Provide enhancement services for fingerprints and footwear * Provide Imagery services such as; E-FIT, Body Mapping, specialist photography and CCTV recovery. RSSS are intending to procure a solution which can be accessed from the four forces of the YatH region. It is envisaged the system should also have the ability to extend geographically and incorporate other business areas or forces should there be an expansion to the regional structure.",
        "datePublished": "2019-12-08T17:01:37Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48100000",
                "description": "Industry specific software package"
            },
            {
                "scheme": "CPV",
                "id": "48311000",
                "description": "Document management software package"
            },
            {
                "scheme": "CPV",
                "id": "48311100",
                "description": "Document management system"
            },
            {
                "scheme": "CPV",
                "id": "48612000",
                "description": "Database-management system"
            },
            {
                "scheme": "CPV",
                "id": "48780000",
                "description": "System, storage and content management software package"
            },
            {
                "scheme": "CPV",
                "id": "48783000",
                "description": "Content management software package"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "WF11DL"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 1500000,
            "currency": "GBP"
        },
        "value": {
            "amount": 7000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2020-02-14T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2020-05-25T00:00:00+01:00",
            "endDate": "2025-05-24T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/66fa085e-bf97-4393-8d7a-7f7b77be7f1c",
                "datePublished": "2019-12-08T17:01:37Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Additional data",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28809&B=BLUELIGHT"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "User / Company",
                "url": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/36335"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-132327",
            "name": "Yorkshire and Humber Police Procurement (Y&HPP)",
            "identifier": {
                "legalName": "Yorkshire and Humber Police Procurement (Y&HPP)"
            },
            "address": {
                "streetAddress": "Ploughland House,, 62 George Street,",
                "locality": "Wakefield",
                "postalCode": "WF1 1DL",
                "countryName": "ENG"
            },
            "contactPoint": {
                "name": "Gareth Newton",
                "email": "gareth.newton@southyorks.pnn.police.uk",
                "telephone": "+44 7464983780"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-132327",
        "name": "Yorkshire and Humber Police Procurement (Y&HPP)"
    }
}