Planning

AV Maintenance for Council Chamber - Market Engagement

SUFFOLK COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

23 Apr 2018 at 10:53

Market Engagement Notice
Summary of the contracting process

The procurement process involves Suffolk County Council, which is currently at the planning stage for the tender titled "AV Maintenance for Council Chamber - Market Engagement." This initiative falls under the repair and maintenance services of television equipment category and aims to refresh the audio-visual (AV) system in the Council Chamber and associated conference rooms located in Ipswich, East of England. The market engagement period for potential suppliers is set to close on 14th May 2018, with the objective of consulting with capable providers who can undertake the necessary support and maintenance.

This tender presents significant opportunities for businesses, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in AV technology and support services. Companies poised to compete should have expertise in preventative maintenance, webcasting solutions, and innovative AV technologies to enhance council meeting functionality. The project encourages engagement from businesses capable of refreshing technology infrastructures and improving user experiences within public sector environments.

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Notice Information

Notice Title

AV Maintenance for Council Chamber - Market Engagement

Notice Description

Suffolk County Council (SCC) is intending to partially refresh the Council Chamber AV system and wishes to consult with potential providers with the necessary capability to undertake the refresh and subsequent support and maintenance contract. Please contact SCC Project Manager Stuart Savage (stuart.savage@suffolk.gov.uk / 07720206499) for an informal discussion. Market engagement will end on 14th May 2018. SCC Council meetings & other related Council business is accommodated in our King Edmund Chamber, & across 3 large Conference rooms located in our Endeavour House HQ. SCC offers the following AV services to Cllrs & Officers from these locations. King Edmund Chamber: o 98 fixed Bosch 'Concentus' delegate units o Integrated voting system o Audio recording function o Underfloor hearing loop o AV presentation using ceiling mounted projectors / speakers o Webcasting service for Council meetings o Crestron touch screen control system on the Chair's table Elisabeth, Rose & Britten conference rooms: o AV /DVD presentation using ceiling mounted projector or plasma screen, ceiling mounted speakers o Underfloor hearing loop o Televic mobile delegate units o Direct AV link from Cameras / Mics in Council Chamber to enable use as a second public gallery SCC is looking for a supplier to; * Provide preventative maintenance for all AV services within the locations specified * Offer a reactive maintenance service as required; * Implement a webcasting service for live streaming of Council meetings and provision of archived recordings; * Have the expertise need to advise on the future replacement of existing services with innovative technology; * Refresh/replace AV services as detailed below under Areas Identified for Improvement Areas Identified for Improvement * AV Presentation - The AV presentation services in the Council Chamber & 3 conference rooms is largely analogue & designed for VGA inputs. SCC Councillors & Officers now use HDMI enabled laptops. SCC would like to discuss options for a refresh of these presentation services * Council Chamber Microphones - SCC uses a wired Bosch microphone & voting system, & would like to discuss options for refreshing this service, to deliver; o Better quality audio capture; o An improved user experience for Cllrs & operators; o Full integration with other AV services i.e. cameras / speakers; * Redundant components & inefficient organisation - The AV system in these locations contains redundant equipment and cabling is inefficient and disordered in places. As part of any refresh, SCC is looking for a supplier to simplify the cabling layout & strip out legacy hardware

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e55b6271-25bb-43e5-9e84-df38b050e90e
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50341000 - Repair and maintenance services of television equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Apr 20187 years ago
Submission Deadline
Not specified
Future Notice Date
14 May 2018Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SUFFOLK COUNTY COUNCIL
Contact Name
Stuart Savage
Contact Email
stuart.savage@suffolk.gov.uk
Contact Phone
07720 206499

Buyer Location

Locality
IPSWICH
Postcode
IP1 2DH
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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