Award

Provision of Information Asset Management Trial Proof of Concept

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Award

24 May 2024 at 17:46

Award Notice
Summary of the contracting process

The Ministry of Defence has awarded a contract for the provision of Information Asset Management Trial Proof of Concept to Open Text UK Limited. The contract involves software programming and consultancy services, with a value of £29,101.5. The procurement method used was selective, specifically calling off from a framework agreement. The contract period is scheduled to run from April 1, 2024, to September 30, 2024, with the tender period ending on February 6, 2024. The contracting process was initiated through a tender and reached the award stage on March 21, 2024. The location for this procurement is at D Info Commercial, Army HQ, Andover, England.

This contract offers an opportunity for businesses specialising in software programming and consultancy services to engage in a trial to configure existing software for managing Personal Identifiable Information (PII) within the Ministry of Defence. Small and medium-sized enterprises (SMEs) are particularly suited for this opportunity. Businesses should be prepared to demonstrate expertise in software configuration and meet the requirements set out by the Ministry of Defence. Understanding data protection regulations and the ability to enhance information management systems will be key to succeeding in this contract.

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Notice Information

Notice Title

Provision of Information Asset Management Trial Proof of Concept

Notice Description

The Army SIRO and Principal Data Protection Advisor (PDPA) own the risk of the processing of Personal Identifiable Information (PII) that is processed within the Army TLB, ensuring compliance to the Data Protection Act 2018 (DPA18) and UK General Data Protection Regulation (UK GDPR), and providing evidence of compliance when required by the MOD DPO or Information Commissioner's Office (ICO). This is currently being managed using an Excel Spreadsheet (Data Protection Impact Assessment (DPIA), asset database (Army Information Asset Register (AIAR) and a PowerBi Dashboard. Since 2008 there has been minimal work on the AIAR other than patch and software updates. There is currently no way to exploit the information within the AIAR, meaning that we are unable to assess our compliance rate and understand our data flows and security risks and mitigations. Contracting expertise to configure the existing software to meet this use case is required. As part of the trial assessments of ease of use and applicability will be reviewed for suitability. Along with level of skills required to change, amend and build that is required to inform any training required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b3895af9-1fac-4ac0-8e22-84c129c2a970
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/531f3d98-d836-4e79-9965-2534819877c0
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
£29,101 Under £100K
Lots Value
Not specified
Awards Value
£29,101 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
24 May 20241 years ago
Submission Deadline
6 Feb 2024Expired
Future Notice Date
Not specified
Award Date
21 Mar 20241 years ago
Contract Period
31 Mar 2024 - 30 Sep 2024 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ANDOVER
Postcode
SP11 8HT
Post Town
Salisbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Test Valley
Electoral Ward
Andover Millway
Westminster Constituency
North West Hampshire

Supplier Information

Number of Suppliers
1
Supplier Name

OPEN TEXT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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