Notice Information
Notice Title
BFI Luminous 2024 Gala Production Management - AWARD
Notice Description
We are seeking a creative collaboration with a production company that can design and execute a spectacular vision for LUMINOUS 2024. Our aim is for an elegant and beautiful evening that successfully highlights the importance of our charitable work and the incredible resources we have to share that are held by the BFI National Archive. Guests will feel honoured to attend this high profile and glamorous night which feels contemporary, inclusive, fresh and slick. We are looking for a reliable and inspired team that can design and produce all creative elements seamlessly whilst working closely with the Head of Events (F&E, BFI) and BFI Fundraising & Enterprise team colleagues on the charitable messaging. We would like the chosen company to: o Help the BFI to create an elegant and beautiful evening that celebrates the best of British film and the work of the BFI. o To be responsible for creating, designing and rolling out all design elements for the Gala from the creation of the overall aesthetic, visual identity, hero imagery to rolling out all collateral. Crucially, we are looking for a team who can ensure the same high level, luxury aesthetic carries through from the invitation to the atmosphere of the venue on the night. o This includes the red carpet arrivals, the auction exhibition, the reception and dining area ambience and entertainment. o This will involve creating all on-screen video content as well as designing and installing screens to wow and capture the imagination of our guests. o Advise on maximising the venue, including the best event layout and set up - producing detailed floor plans and visuals of the event spaces and guest flow throughout the planning period o To adopt innovative thinking and cover all logistical plans and preparation of the event in liaison with the Head of Events (BFI), and in-line with the agreed budget, including: o Delivering all production for stage, stage management, lighting, live auction, party atmosphere for live performers, sound, rigging, decorative and logistical personnel. o Support the delivery of sponsorship requirements. o Manage the requirements of the live musical acts and act as showrunner for the night. o Booking and briefing talent cars. o Overseeing all production installation and de-installation according to rules and procedures determined by the venue and within allotted hours of venue hire (8am-8am - 24 hour hire). o In collaboration with the BFI, feed into a detailed Event Schedule with timings for catering, press, talent arrivals, speeches, filmed-material, auction, live performances. o Provide all stage management and production management personnel. o Film, edit and create all on-screen content including graphics as well as specific VT: Additional information regarding the requirement is provided in the ITT.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/51d9f9de-1005-4ea1-9962-2e5a600fe8c5
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79952000 - Event services
79952100 - Cultural event organisation services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £173,633 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 4 Mar 20241 years ago
- Submission Deadline
- 12 Jan 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 16 Feb 20242 years ago
- Contract Period
- 26 Feb 2024 - 25 Feb 2025 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BFI
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WATERLOO
- Postcode
- SE1 8XT
- Post Town
- South East London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI4 Inner London - East
- Small Region (ITL 3)
- TLI45 Lambeth
- Delivery Location
- Not specified
-
- Local Authority
- Lambeth
- Electoral Ward
- Waterloo & South Bank
- Westminster Constituency
- Vauxhall and Camberwell Green
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/51d9f9de-1005-4ea1-9962-2e5a600fe8c5
4th March 2024 - Awarded contract notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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