Award

Election Management System Software

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

10 Apr 2026 at 15:03

Award Notice
Summary of the contracting process

Chichester District Council has awarded a contract for the provision of its Election Management System (EMS) Software through a Direct Award from the Crown Commercial Service RM6259 Vertical Application Solutions Framework. This contract facilitates the continuation of the Council's statutory electoral registration and election administration functions. The software falls under the industry category of "Software package and information systems" and is located in the South East of England. The procurement process was selective and concluded with the award stage on 24th March 2026. The contract commenced on 1st April 2026 and will run until 31st March 2031, with a total value of £124,000. Hampshire County Council acted as the buying organisation for this procurement.

This tender presents significant growth opportunities for businesses involved in software development and managed support services, particularly those that provide statutory updates, system maintenance, and helpdesk support crucial for government contracts. Small and medium-sized enterprises could find this a particularly attractive opportunity due to the specified suitability for SMEs. Businesses capable of delivering software solutions that ensure compliance and operational continuity during peak periods would be well-aligned to compete for similar tenders. Participation in such frameworks can serve as a platform for expanding government and public sector contracts.

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Notice Information

Notice Title

Election Management System Software

Notice Description

Chichester District Council has awarded a contract for the provision of its Election Management System (EMS) through a Direct Award call off under the Crown Commercial Service RM6259 Vertical Application Solutions Framework. The contract ensures the continued operation of the Council's statutory electoral registration and election administration functions, including electoral register maintenance, postal and absent vote processing, election delivery and count management. The arrangements include the supply of the Civica Xpress EMS and associated WebReg module, together with software licensing, statutory updates, system maintenance, helpdesk support, and extended support during peak election periods. These services ensure the Council can maintain a fully compliant and uninterrupted statutory registration system, preserving data integrity and operational continuity for all election related activities. The contract provides software and managed support services only. It does not include any physical works, hardware supply, infrastructure changes, staffing transfers, or construction related activity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b5b4093b-7cb2-4a0c-80b2-dfad605132b9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aa15571d-4e75-4d89-80a3-42ef4cf1ff8d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£124,000 £100K-£500K
Lots Value
Not specified
Awards Value
£124,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Apr 20265 days ago
Submission Deadline
23 Mar 2026Expired
Future Notice Date
Not specified
Award Date
24 Mar 20263 weeks ago
Contract Period
31 Mar 2026 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WINCHESTER
Postcode
SO23 8ZB
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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