Award

Electronic Document and Records Management Solution (EDRMS), Digital Mailroom and Digital Signatures.

FUTURES HOUSING GROUP LIMITED

This public procurement record has 2 releases in its history.

Award

06 Nov 2020 at 10:50

Award Notice
Tender

20 Jan 2020 at 09:09

Tender Notice
Summary of the contracting process

Futures Housing Group Limited is conducting a public procurement for an Electronic Document and Records Management Solution (EDRMS), which also includes a Digital Mailroom and Digital Signatures capabilities. This procurement falls under the services category, specifically focusing on document management services. The process was initiated with the publication of the tender on 20th January 2020, with a tender deadline set for 9th March 2020. The award was subsequently made on 26th August 2020 to Technology Services Group Ltd, with the contract running from 1st September 2020 to 2nd August 2023.

This tender presents significant opportunities for businesses in the technology and document management sectors, particularly those offering innovative solutions for digital transformation. Small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) equipped with cutting-edge technologies related to cloud services, document digitisation, or security-enhanced digital signatures would be well-suited to compete for similar future contracts, especially given the strategic emphasis on modernising ICT services.

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Notice Information

Notice Title

Electronic Document and Records Management Solution (EDRMS), Digital Mailroom and Digital Signatures.

Notice Description

Futures Housing Group is looking to establish whether there is an EDRMS that better suits the needs of the organisation, giving consideration to how this aligns strategically to the direction of the ICT service in relation to areas such as the deployment of Microsoft/Office 365 and SharePoint; Cloud; and digital transformation, factors which were not prevalent when the current Documotive solution was procured. In addition, FHG are also looking to include extended capability beyond that of a core EDRMS: Digital Mailroom - the digitisation of inbound and outbound mail using intelligent document creation and processing techniques, aligned with document scanning, document capture, postal payment technology etc; and Digital Signatures - an evolution of electronic signatures, providing greater security, that are used on digital documents and forms as proof of identity. Additional information: All documents may be found using the following link https://www.procuringourfutures.co.uk/?post_type=tenders&p=1726&preview=true

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b652ed3e-c47a-47e4-b7fe-b918af134f24
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a2ffb1ee-18e3-423c-80c9-fd0b2a578551
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£685,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
6 Nov 20205 years ago
Submission Deadline
9 Mar 2020Expired
Future Notice Date
Not specified
Award Date
25 Aug 20205 years ago
Contract Period
31 Aug 2020 - 2 Aug 2023 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FUTURES HOUSING GROUP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RIPLEY
Postcode
DE5 3SW
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
Not specified
Local Authority
Amber Valley
Electoral Ward
Crich & South Wingfield
Westminster Constituency
Amber Valley

Supplier Information

Number of Suppliers
1
Supplier Name

TECHNOLOGY SERVICES GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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