Award

CP1575-18 Events Management

DEVON COUNTY COUNCIL

This public procurement record has 3 releases in its history.

AwardUpdate

25 Jul 2018 at 09:43

Award Notice
AwardUpdate

25 Jun 2018 at 09:29

Award Notice
Tender

23 Mar 2018 at 14:23

Tender Notice
Summary of the contracting process

The procurement process titled "CP1575-18 Events Management" involves Devon County Council, which is based in Exeter, England. This tender is classified under the CPV code for "Exhibition, fair and congress organisation services" and has a total contract value of £150,000. The procurement method used is an open procedure, and the tender period concluded on 24 April 2018. The contract period is set to run from 22 June 2018 to 21 June 2021, creating a substantial timeframe for potential service delivery.

This contract presents an excellent opportunity for businesses specialising in events management, logistics, and related services, particularly small and medium-sized enterprises (SMEs). Companies that can provide comprehensive event operations, including venue management, speaker coordination, and production services, would be well-suited to compete. This tender can significantly benefit businesses aiming to expand their operations in the South West of the UK as they can secure a long-term contract and enhance their portfolio through work with a regional authority.

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Notice Information

Notice Title

CP1575-18 Events Management

Notice Description

This contract is for Devon County Council for the provision of events management services as required by the council for the duration of the contract. Manage and deliver event operations and logistics from the start to finish, including on-site operational management at the venue before, during and after the event. This operational management to include but not limited to: o Content development timetable o Pre-event production o Programme and content management o Booking speakers, exhibitors, vendors o Event Project management schedule o Design and printing of event graphics, venue signage and branding to the Councils policy / Scomis Group guidelines as applicable. o On-site management and delivery throughout, set-up, during and de-rig o General venue production o Production of all rooms and all areas o Speaker logistics management o Exhibitor and vendor management o Sponsor and Partner Management o Delegate and crowd flow management o All logistics o Floor plans and crowd management plans o Operational briefing documents o Management and transportation of all equipment o Management of ICT requirements i.e. Wi-Fi o Post event evaluation Additional information: All the documentation is to accessed from http://www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b72e11a9-861a-4410-b08d-37c7d06b339d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3f5186d7-7324-4b3d-b1ea-53051dd45754
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
£125,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jul 20187 years ago
Submission Deadline
24 Apr 2018Expired
Future Notice Date
Not specified
Award Date
24 Jun 20187 years ago
Contract Period
24 Jul 2018 - 24 Jul 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEVON COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EXETER
Postcode
EX2 4QD
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
2
Supplier Names

JH AV

MACKEREL SKY EVENTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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