Tender

PL Solar Panel Repairs and Maintenance

PETERBOROUGH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

21 Feb 2025 at 15:50

Tender Notice
Summary of the contracting process

Peterborough City Council, through its private limited company Peterborough Limited (PL), is seeking contractors for the repair and maintenance of solar photovoltaic (PV) assets under the title "PL Solar Panel Repairs and Maintenance." This procurement initiative falls under the industry category of "Repair and maintenance services" with additional classification in "Solar panels." The project covers domestic and corporate solar PV assets across various locations in the UK, including the Northeast, Central, Peterborough, and Southeast regions. The procurement is currently in the tender stage, with an end date for tender submissions set for 24th March 2025. The contract period is slated to start on 20th May 2025 and will run until 18th May 2029.

This tender creates substantial opportunities for service-oriented businesses, particularly those proficient in solar panel maintenance and repairs. Companies with ISO 9001:2015 Quality Management certifications and Microgeneration Certification Scheme (MCS) standards are well-suited for this engagement. Small and medium-sized enterprises (SMEs) are encouraged to compete, offering their expertise across the four regional lots, each with specified asset counts and locations. This contract offers a long-term business growth opportunity by participating in a significant maintenance regime supporting Peterborough City Council's net zero targets and ongoing solar asset health checks.

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Notice Information

Notice Title

PL Solar Panel Repairs and Maintenance

Notice Description

Peterborough Limited's Energy Services Team are responsible for managing, maintaining and co-ordinating Peterborough City Council's (PCC) solar photovoltaic (PV) assets. Peterborough Limited (PL) along with a group of contractors have managed the portfolio since PCC took ownership of the portfolio in November 2021 and PL are now tendering for contractors to deliver the maintenance and service provision for the coming 2-4 years. PL is a private limited company wholly owned by PCC. 1.1 PURPOSE PCC own 7653 domestic solar PV assets of differing sizes (between 0.75 and 4 kWp [9.75, 9.8 and 20.3 kWp in Boston]) and a further 64 corporate solar PV assets of differing sizes (between 6 and 200 kWp), all contributing to PCC's net zero target and to its ongoing maintenance needs via FiT. The solar PV systems are remotely monitored and managed by PL . With the support of the contractor(s) we aim to maintain the solar PV assets when an issue arises, usually identified by our alerts system, sometimes identified by the resident. We expect the contractor(s) to implement industry best practice, and operate to a Quality Management System such as ISO 9001:2015 and be Microgeneration Certification Scheme (MCS certified and working towards the MCS Standard 1.2 SCOPE The contractor(s) will be responsible for contacting residents/nominated contacts to book in a site visit, conducting a 'health check' on the solar PV system whilst at site and undertaking approved works to remedy identified issues & producing a job report (that meets a set of requirements including images where appropriate). Refer to Appendix D for the requirements of the health check. The contractor(s) may get requests from residents/nominated contacts to complete actions on behalf of PL these should be immediately referred to PL and not acted upon without express permission or instruction from PL. *LOT C - There may be a requirement to conduct an annual inspection regime on our 64 corporate sites, this would need to cover as a minimum the Intermediate Inspection as detailed in Appendix A with a possibility of a more in-depth inspection meeting the requirements of the Full Inspection on the same Appendix A. It will be on the sole discretion of PL of the type of inspection (i.e. Intermediate or Full) that the contractor will be required to undertake. 1.3 LOCATION LOT A - Northeast [Newcastle, Durham and Sunderland] 2,970 assets (Post Code regions DH4, DH5, NE37, NE38, SR1, SR2, SR3, SR4, SR5, SR6) LOT B - Central [Doncaster, Scunthorpe and Stockport] 1,697 assets (Post Code regions DN9, DN15, DN16, DN17, DN18, DN19, DN20, DN21, DN38, DN39, DN40, SK1, SK2, SK3, SK4, SK5, SK6, SK7, SK8) LOT C - Peterborough [Boston, Peterborough Domestic and Corporate, Corby and Northampton] 1,992 assets (Post Code regions LE16, LN9, NN2, NN3, NN4, NN5, NN14, NN17, NN18, PE1, PE2, PE3, PE4, PE6, PE7, PE8, PE11, PE14, PE15, PE19, PE20, PE21, PE22, PE25, PE26, PE28) LOT D - Southeast [Gravesend] 1,055 asset

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b87baac1-cd4a-4385-bc89-0cb9e12e95f2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/106925c8-1692-4c85-a636-9c4c6ffc7461
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

50 - Repair and maintenance services

CPV Codes

09331000 - Solar panels

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
24 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 May 2025 - 18 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PETERBOROUGH CITY COUNCIL
Contact Name
Lesley George
Contact Email
lesley-ann.george@peterborough.gov.uk
Contact Phone
+44 1733747474

Buyer Location

Locality
PETERBOROUGH
Postcode
PE2 8TY
Post Town
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH41 Peterborough
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Peterborough
Electoral Ward
Fletton and Stanground
Westminster Constituency
North West Cambridgeshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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