Tender

TD2289 - Electrical Maintenance Services

DERBY CITY COUNCIL

This public procurement record has 3 releases in its history.

TenderAmendment

08 Sep 2025 at 08:02

Tender Notice
TenderAmendment

08 Sep 2025 at 07:59

Tender Notice
Tender

05 Sep 2025 at 08:49

Tender Notice
Summary of the contracting process

Derby City Council is inviting tenders for the contract titled "TD2289 - Electrical Maintenance Services" under an open procedure as per the Procurement Act 2023. This tender seeks to procure electrical reactive maintenance services, targeting the East Midlands region in the United Kingdom. The procurement is in the tender amendment stage, with the deadline for submission of bids set for 12:00 on Wednesday, 8th October 2025. Potential suppliers should express their interest by 12:00 on Tuesday, 7th October 2025, with an initial contract period running from 30th January 2026 to 29th January 2028. There's an option for a three-year extension based on performance and organisational requirements, bringing the potential total contract duration to five years.

This tender represents a significant opportunity for businesses specialising in electrical maintenance services, particularly those familiar with repair and upkeep of electrical building installations. With a core contract value estimated at £580,000, there is scope for growth should the Local Government Reorganisation (LGR) necessitate increased service demand, potentially expanding the contract’s value to up to £1,740,000. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, offering a platform to enhance business portfolios and gain exposure through working with a reputable local authority. Participation in this contract could be a strategic move for businesses aiming to secure a multi-year partnership with a public sector entity amidst a transforming council service landscape.

How relevant is this notice?

Notice Information

Notice Title

TD2289 - Electrical Maintenance Services

Notice Description

Derby City Council (the Council) is undertaking this procurement to establish a contract for electrical reactive maintenance services. The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Procurement Act 2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".) The initial contract period is two (2) years; the contract is estimated to commence 30th January 2026 and expire 29th January 2028. There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline to submit clarification questions is 12:00 Friday 19th September 2025. The deadline for returns is 12:00 on Wednesday 8th October 2025. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2289 or DN789442. Please note: we will only accept expressions of interest through the e-tendering system. Local Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased service demand or the need to extend provision to new areas or client groups. As set out in the Scope, bidders should note that the total costs estimated contract value as stated in the Contract Notice is PS580,000, comprises of two components: i) The core contract value, estimated at PS580,000, based on known current service requirements ii) An additional estimated value of PS1,160,000 to reflect potential future changes in service scope or volume linked to LGR. Further details on the LGR can be found by accessing this link: https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates and https://www.derby.gov.uk/ Additional information: Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline to submit clarification questions is 12:00 Friday 19th September 2025. The deadline for returns is 12:00 on Wednesday 8th October 2025. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2289 or DN789442. Please note: we will only accept expressions of interest through the e-tendering system.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-b91eafb8-a277-4723-8359-48e3cb0923f0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b3d633a8-86c1-4f45-97fc-f27fcca7365e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£580,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20252 months ago
Submission Deadline
8 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jan 2026 - 29 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Not specified
Contact Email
procurement@derby.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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