Award

Asset Register Solution

LONDON BOROUGH OF HAMMERSMITH & FULHAM

This public procurement record has 1 release in its history.

Award

09 Apr 2026 at 14:17

Award Notice
Summary of the contracting process

The London Borough of Hammersmith & Fulham has completed the procurement process for an Asset Register Solution, awarding the contract to Oyster Information Management Solutions Limited. This project, valued at £120,050, falls under the industry category of software package and information systems, specifically aiming to enhance information governance in line with UK GDPR and the Data Protection Act 2018. The procurement stage is now at the award phase as of 8th April 2026. The contract will run from 30th April 2026 to 30th April 2029, and it was procured using a selective method, specifically a call-off from a framework agreement, aimed at businesses based in the United Kingdom, particularly in the London area.

This tender presents significant opportunities for businesses specialising in IT solutions and software services, particularly small and medium-sized enterprises (SMEs) with expertise in information management systems. A successful partnership with the London Borough could foster growth and establish credibility within the public sector, especially for firms focused on data protection, system integration, and risk management solutions. Given the nature of the procurement process and the size of the contract, firms that can offer scalable solutions to meet statutory compliance are particularly well-suited to compete in such tenders.

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Notice Information

Notice Title

Asset Register Solution

Notice Description

The London Borough of Hammersmith & Fulham has awarded a contract for the provision of an Information Asset Register (IAR) solution to Oyster Information Management Solutions Limited, delivering the OneTrust Information Management System (IMS). The contract provides a corporate Information Asset Register solution to support the Council's statutory obligations under the UK GDPR, Data Protection Act 2018, and associated information governance requirements. The OneTrust solution enables the Council to: Maintain a single, authoritative register of information assets Record and manage Records of Processing Activities (RoPA) in line with Article 30 UK GDPR Undertake data mapping across systems and services Support the delivery and management of Data Protection Impact Assessments (DPIAs) Improve oversight of data processing, ownership, and risk management across the organisation

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ba8511c7-5881-4bbe-90e1-3dd6d6e99fb7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9149105a-c525-4882-9750-c43a789b877e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£120,050 £100K-£500K
Lots Value
Not specified
Awards Value
£120,050 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Apr 20262 weeks ago
Submission Deadline
8 Apr 2026Expired
Future Notice Date
Not specified
Award Date
7 Apr 20262 weeks ago
Contract Period
29 Apr 2026 - 30 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HAMMERSMITH & FULHAM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W6 9JU
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
TLI London
Local Authority
Hammersmith and Fulham
Electoral Ward
Hammersmith Broadway
Westminster Constituency
Hammersmith and Chiswick

Supplier Information

Number of Suppliers
1
Supplier Name

OYSTER IMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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