Tender

Framework for the Provision of Multifunctional Devices

HEART ACADEMIES TRUST

This public procurement record has 1 release in its history.

Tender

02 Apr 2025 at 16:37

Tender Notice
Summary of the contracting process

The HEART Academies Trust is initiating a tender process for a framework agreement for the provision of multifunctional devices (MFDs). This procurement falls under the industry categories of printers and plotters, and printing machinery, with delivery locations spread across the United Kingdom, British Overseas Territories, Channel Islands, Isle of Man, Europe, and worldwide. The contract aims to appoint a single supplier to provide new and refurbished MFDs, including their supply, installation, maintenance, and repairs. Furthermore, digital transformation solutions such as cloud print management services and automated invoice processing must be provided. This open procedure tender was published on 2nd April 2025, with a closing date for submissions on 28th April 2025, and the contract period commencing on 23rd May 2025, ending on 22nd May 2029.

This procurement offers extensive business growth opportunities for suppliers capable of delivering high-quality and sustainable MFD solutions. Companies specialising in digital transformation services, print management systems, and providing consumables will find this tender particularly relevant. Businesses of various sizes, especially those within the education and public sector domains, can benefit from this framework by gaining access to advanced multifunctional devices and accompanying digital solutions. The evaluation criteria prioritise quality at 50%, commercial aspects at 30%, and social value at 20%, making it suitable for suppliers who can align their offerings with these key areas.

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Notice Information

Notice Title

Framework for the Provision of Multifunctional Devices

Notice Description

HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, both new and refurbished Multifunctional Devices. The Supplier must be able to provide Consumables for the devices, and offer devices from a minimum of two different manufacturers, to ensure the Customer is provided with optionality and unbiased recommendations. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. Additional information: HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, both new and refurbished Multifunctional Devices. The Supplier must be able to provide Consumables for the devices, and offer devices from a minimum of two different manufacturers, to ensure the Customer is provided with optionality and unbiased recommendations. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. Evaluation Weighting: Commercial: 30.0% Quality: 50.0% Social: 20.0%

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bd39c450-a13e-43f0-bf66-3399d312ed5e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/156b349c-ca34-43d5-b73b-afad4bb102b1
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

42 - Industrial machinery

CPV Codes

30232100 - Printers and plotters

42991200 - Printing machinery

Notice Value(s)

Tender Value
£139,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Apr 202510 months ago
Submission Deadline
28 Apr 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
22 May 2025 - 22 May 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEART ACADEMIES TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDFORD
Postcode
MK41 7PZ
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
De Parys
Westminster Constituency
Bedford

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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