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Facility management software - Life sciences - AWARD

THE UNIVERSITY OF WARWICK

This public procurement record has 2 releases in its history.

AwardUpdate

23 Apr 2025 at 09:01

Award Notice
Award

23 Apr 2025 at 09:01

Award Notice
Summary of the contracting process

The University of Warwick, headquartered at the Gibbet Hill campus in Coventry, West Midlands, has completed the procurement process for a facility management software specifically tailored for life sciences. This contract, with a focus on software packages and information systems, was initiated under an open procurement method. It aims to service over 200 instruments across 12 facilities with an integrated booking system, ultimately reducing administrative tasks for technical managers and enhancing user access. The procurement stage is currently at completion, with the award granted to Idea Elan LLC, effective from 5th April 2024 to 4th April 2027. The submission deadline was set for 9th February 2024.

This tender presents significant business growth potential, particularly for companies specialising in software development, facility management solutions, and integrated booking systems. It offers opportunities to support and streamline operations within the academic research sector, aligning with initiatives to enhance technological infrastructure in educational institutions. While the tender does not cater specifically to SMEs or VCSEs, larger enterprises with expertise in similar procurement categories can leverage this contract to expand their footprint within the higher education sector and further develop their software solutions for research and analytical facilities.

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Notice Information

Notice Title

Facility management software - Life sciences - AWARD

Notice Description

The University of Warwick has a requirement to purchase a Facility Management Software for over 200 instruments, across 12 facilities, and provide an integrated booking system that can be rolled out across multiple platforms simultaneously, alleviate technical manager administrative time, simplify access and enhance visibility of technologies to users and provide auditable financial, training and compliance records. This software will support the Research Technology Platforms (RTPs), Bio-Analytical Shared Resource Laboratories (BioSRLs) and Horticultural Services in the School of Life Sciences (SLS). Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure. The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation. The deadline for submissions is Friday 9th February 2024 at 12pm midday.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-bd516b3d-8fd2-493b-b815-3af2c37138af
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d59adb97-a5ec-431c-b7f5-fd455d6316a4
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Apr 202510 months ago
Submission Deadline
12 Feb 2024Expired
Future Notice Date
Not specified
Award Date
18 Mar 20241 years ago
Contract Period
4 Apr 2024 - 4 Apr 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF WARWICK
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
CV4 8UW
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
Wainbody
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

IDEA ELAN

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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