Tender

WFD_Invitation to Tender_Indonesia Travel Management Company

THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

This public procurement record has 1 release in its history.

Tender

13 Sep 2024 at 16:57

Tender Notice
Summary of the contracting process

The Westminster Foundation for Democracy Limited (WFD) has issued an Invitation to Tender (ITT) for a Travel Management Company to support its operations in Indonesia. The industry categories covered include hotel, restaurant, and retail trade services as well as supporting and auxiliary transport services and travel agency services. The tender process is currently at the 'Tender' stage with a tender period ending on 27th September 2024. The contract will run from 1st October 2024 to 30th September 2025. The procurement method is a competitive quotation below threshold, with a total contract value of £15,000. This opportunity is suitable for small and medium-sized enterprises (SMEs) but not for voluntary, community, and social enterprises (VCSEs).

This tender represents a significant opportunity for businesses specialising in travel management, particularly those able to handle complex and last-minute travel arrangements. Companies with experience in managing travel for groups, VIPs, and providing comprehensive support services such as visas, accommodation, domestic travel, and event management will find this tender particularly advantageous. SMEs with a strong track record in maintaining flexible cost and billing structures, and conforming to safe and sustainable travel policies, are well-positioned to compete for this contract. This opportunity can facilitate business growth by securing a stable annual contract with a reputable organisation.

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Notice Information

Notice Title

WFD_Invitation to Tender_Indonesia Travel Management Company

Notice Description

WFD is issuing this Invitation to Tender ("ITT") to a range of potential suppliers of services and would welcome a bid from your organisation. Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; domestic air travel; rail travel; ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure. In particular, WFD is looking for a provider that has an effective booking process that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers and specialist agents to support with group, VIP, and complex booking needs. Please read the Invitation to Tender document for a full detailed scope of work and information on how to apply.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c250b821-d01c-47a9-8aff-ad28ca9556b2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fbc80b73-873e-418f-8e45-c6d94df83d6e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

55000000 - Hotel, restaurant and retail trade services

63000000 - Supporting and auxiliary transport services; travel agencies services

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Sep 20241 years ago
Submission Deadline
27 Sep 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2024 - 30 Sep 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 1RT
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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