Tender

P5426 Leisure Facilities Back Office Professional Services & Systems Agreement (PSA)

HIGH PEAK BOROUGH COUNCIL & STAFFORDSHIRE MOORLANDS DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

Tender

09 Aug 2023 at 19:34

Tender Notice
Planning

26 Jul 2023 at 10:01

Planned Procurement Notice
Summary of the contracting process

The High Peak Borough Council and Staffordshire Moorlands District Council are inviting tenders for the selection of a main provider for their Leisure facilities operational 'back office professional support and systems' contract. The councils are establishing a Local Authority Trading Company to manage their Leisure centers, starting operations on April 1, 2024. The contract, with a value of £500,000 GBP, covers a range of professional service disciplines and systems including ICT support, finance, payroll, and human resources. The tender deadline is September 8, 2023, and the contract period spans from April 1, 2024, to March 31, 2027. The procurement stage is currently in the tender phase.

This tender opportunity presents a chance for businesses in the services sector, particularly those offering IT solutions, back office support, and professional services, to compete for a significant contract. Small and medium-sized enterprises (SMEs) are well-suited to participate in this open procurement process. Interested parties should note that the contracting authorities aim to publish the contract notice on July 31, 2023, with revised dates possible in August. The contracting authorities responsible for this procurement are the High Peak Borough Council and Staffordshire Moorlands District Council, operating under a Strategic Alliance in England.

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Notice Information

Notice Title

P5426 Leisure Facilities Back Office Professional Services & Systems Agreement (PSA)

Notice Description

High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) wish to openly invite tenders for the selection of a main provider for the Councils' Leisure facilities operational 'back office professional support and systems' contract. The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for 01 April 2024. The Councils will be the Contracting Authorities at the point of award, however interested participants must note that there will be a requirement to novate the contract arrangements to the subsidiary company when established and operational. The future contract will be for multiple requirements across a range of professional service disciplines and systems, to support the operation of the new company, including but not limited to: - ICT Support (Leisure Centre specific electronic point of sale system, Office functions, website, All systems [including App, CRM, Digital Asset Management System]), Payroll system, Finance, Customer Data, Communications - Finance Systems (Customer Payments, Purchase to Pay / Invoice payments, Invoices raised, VAT, Financial Information) - Payroll (Monthly salary and wages, PAYE, Pensions, National Insurance, Other [inc annual leave, sickness, training records]) - Human Resources (Produce contract of employment, Record for starters/leavers, Annual leave records, Sickness records) - Direct Support, Accident Reporting, Legislative Updates, App KPI Management

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c3879bb1-7bb1-400a-a53a-02d4b8fbd5ae
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0218d57f-b02a-41fc-9f7f-7a491e5137d0
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Aug 20232 years ago
Submission Deadline
8 Sep 2023Expired
Future Notice Date
31 Jul 2023Expired
Award Date
Not specified
Contract Period
31 Mar 2024 - 31 Mar 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HIGH PEAK BOROUGH COUNCIL & STAFFORDSHIRE MOORLANDS DISTRICT COUNCIL
Contact Name
Procurement
Contact Email
procurement@staffsmoorlands.gov.uk
Contact Phone
0345 129 77 77

Buyer Location

Locality
BUXTON
Postcode
SK17 6EL
Post Town
Stockport
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England), TLG West Midlands (England)
Local Authority
High Peak
Electoral Ward
Buxton Central
Westminster Constituency
High Peak

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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