Award

Provision of Library Overnight Security Service

ROYAL HOLLOWAY UNIVERSITY OF LONDON

This public procurement record has 1 release in its history.

Award

17 Aug 2017 at 07:17

Award Notice
Summary of the contracting process

The Royal Holloway University of London is currently at the Award stage of the procurement process for the "Provision of Library Overnight Security Service," which falls under the library and archive services industry category. The tender process began on June 6, 2017, with a contract value of £565,000. The service will commence on September 7, 2017, and run for three years, concluding on September 6, 2020. This open procedure seeks a dedicated security agency to operate overnight services for the library, ensuring the safety of both resources and users.

This procurement presents a substantial opportunity for businesses specialising in security services, particularly those experienced in educational environments. Firms equipped to offer customer-focused security solutions and capable of managing operational security requirements during designated hours will be well suited to compete for this contract. With the library serving a large community of approximately 9,500 students and staff, securing this contract can help businesses grow their reputation and client base within the educational sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of Library Overnight Security Service

Notice Description

Royal Holloway & Bedford New College is currently tendering for the Provision of a Library Overnight Security Service. The Library is spread across all 4 floors within a new library building being built ready to open in September 2017. The Library features a variety of study spaces, including group rooms, group and silent study areas as well as over 12,000 linear metres of books, journals and other material. The Library serves the whole community of c.9,500 students as well as academic staff and researchers across all subject areas on campus The provision of the service is for overnight staffing from 20.45 to 09.15 hrs daily, 7 days per week for approximately 356 days per year (currently excludes the Christmas/New Year period). The requirement is for a customer focused security agency to: * Provide security of the Library areas, equipment and library stock; * Manage student behaviour in accordance with the zoning of different study areas; * Sort returned library books from the collection bins in the automated sortation room onto trolleys and put these out for the students; * Provide regular patrols of the library study areas, circulation routes and toilets; * Be able to answer basic enquiries with regard to library services, and to signpost library users to where they can find information for themselves, log enquiries or find further contact information; * Ensure closed areas of the library, art and archives services are kept secure; * Ensure library equipment is functioning, to top up paper and toner levels in photocopiers/printers; * Ensure that the environment is kept tidy and presentable; * Have an understanding of Library and College regulations and to enforce these where necessary; * Patrol other areas at certain times of the year when requested by Campus Security, when this does not affect the requirements of the Library.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c3dbd080-5eb6-485e-8649-5efb9ebb6dce
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a7b6a715-35b7-43e0-bbb9-94ad54542b4e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92510000 - Library and archive services

Notice Value(s)

Tender Value
£565,000 £500K-£1M
Lots Value
Not specified
Awards Value
£565,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20178 years ago
Submission Deadline
6 Jun 2017Expired
Future Notice Date
Not specified
Award Date
27 Jul 20178 years ago
Contract Period
6 Sep 2017 - 6 Sep 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL HOLLOWAY UNIVERSITY OF LONDON
Contact Name
Not specified
Contact Email
procurement@rhul.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
EGHAM
Postcode
TW20 0EX
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Runnymede
Electoral Ward
Englefield Green East
Westminster Constituency
Windsor

Supplier Information

Number of Suppliers
1
Supplier Name

REASSURANCE SECURITY SERVICES

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-c3dbd080-5eb6-485e-8649-5efb9ebb6dce-2017-08-17T08:17:57+01:00",
    "date": "2017-08-17T08:17:57+01:00",
    "ocid": "ocds-b5fd17-c3dbd080-5eb6-485e-8649-5efb9ebb6dce",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "RHUL/IS/297",
        "title": "Provision of Library Overnight Security Service",
        "description": "Royal Holloway & Bedford New College is currently tendering for the Provision of a Library Overnight Security Service. The Library is spread across all 4 floors within a new library building being built ready to open in September 2017. The Library features a variety of study spaces, including group rooms, group and silent study areas as well as over 12,000 linear metres of books, journals and other material. The Library serves the whole community of c.9,500 students as well as academic staff and researchers across all subject areas on campus The provision of the service is for overnight staffing from 20.45 to 09.15 hrs daily, 7 days per week for approximately 356 days per year (currently excludes the Christmas/New Year period). The requirement is for a customer focused security agency to: * Provide security of the Library areas, equipment and library stock; * Manage student behaviour in accordance with the zoning of different study areas; * Sort returned library books from the collection bins in the automated sortation room onto trolleys and put these out for the students; * Provide regular patrols of the library study areas, circulation routes and toilets; * Be able to answer basic enquiries with regard to library services, and to signpost library users to where they can find information for themselves, log enquiries or find further contact information; * Ensure closed areas of the library, art and archives services are kept secure; * Ensure library equipment is functioning, to top up paper and toner levels in photocopiers/printers; * Ensure that the environment is kept tidy and presentable; * Have an understanding of Library and College regulations and to enforce these where necessary; * Patrol other areas at certain times of the year when requested by Campus Security, when this does not affect the requirements of the Library.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "92510000",
            "description": "Library and archive services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "TW200EX"
                    }
                ]
            }
        ],
        "value": {
            "amount": 565000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2017-06-06T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2017-09-07T00:00:00+01:00",
            "endDate": "2020-09-06T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-63112",
            "name": "ROYAL HOLLOWAY UNIVERSITY OF LONDON",
            "identifier": {
                "legalName": "ROYAL HOLLOWAY UNIVERSITY OF LONDON"
            },
            "address": {
                "streetAddress": "Egham Hill,",
                "locality": "Egham",
                "postalCode": "TW20 0EX",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement@rhul.ac.uk"
            },
            "details": {
                "url": "http://www.rhul.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-63113",
            "name": "Reassurance Security Services Ltd",
            "identifier": {
                "legalName": "Reassurance Security Services Ltd"
            },
            "address": {
                "streetAddress": "Spectrum House Dunstable Road St Albans Hertfordshire AL3 7PR"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-63112",
        "name": "ROYAL HOLLOWAY UNIVERSITY OF LONDON"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-c3dbd080-5eb6-485e-8649-5efb9ebb6dce-1",
            "status": "active",
            "date": "2017-07-28T00:00:00+01:00",
            "datePublished": "2017-08-17T08:17:57+01:00",
            "value": {
                "amount": 565000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-63113",
                    "name": "Reassurance Security Services Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2017-09-07T00:00:00+01:00",
                "endDate": "2020-09-06T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/a7b6a715-35b7-43e0-bbb9-94ad54542b4e",
                    "datePublished": "2017-08-17T08:17:57+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}