Planning

Request For Information - Online Grants Management System

HEREFORDSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Planning

17 Dec 2024 at 11:23

Market Engagement Notice
Planning

17 Dec 2024 at 09:19

Market Engagement Notice
Summary of the contracting process

Herefordshire Council is currently in the planning phase of procuring an Online Grants Management System. This Request For Information is aimed at gathering details to design a comprehensive specification for a system that will streamline the management of grants, including UK Shared Prosperity Funding, Support for Ukraine, Children's Holidays Schemes, and Community facilities. This process addresses the need for an automated solution to replace the current manual processes. The engagement end date for responding to this request is 21 January 2025, and the procurement process is expected to advance following the information gathered. The opportunity pertains to the industry category of Business and Management Consultancy and Related Services (CPV 79400000) and is located in England, United Kingdom.

This tender presents significant opportunities for businesses specialising in grant management software, automation solutions, and business consultancy services. Small and medium-sized enterprises (SMEs) are particularly suitable for this opportunity due to the council's criteria that supports SME participation. Companies experienced in developing compliance software, point of sale software packages, educational software, library software, and industrial control software can benefit from proposing systems that enhance operational efficiency for the Council. Participating in this tender could help businesses expand their client base and establish long-term relationships with public sector clients.

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Notice Information

Notice Title

Request For Information - Online Grants Management System

Notice Description

Herefordshire Council are currently responsible for the delivery of a wide range of grants including, UK Shared Prosperity Funding, Support for Ukraine, Children's Holidays Schemes, and Community facilities. These grants are all currently managed through manual processes and following a reduction in the size of the team earlier this year, there is a need to implement a system that will provide the team with a more efficient process that is fully automated reducing the reliance on manual inputting and processing. This Request for Information will provide Herefordshire Council with the information and details required to write an appropriate specification and make the necessary decisions on the best approach in procuring an online grants management system in 2025. Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c46a5fea-01f4-4b16-bb79-eef05ef47420
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ae494d4c-152f-411d-80d0-cd5d9abdeb1b
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48110000 - Point of sale (POS) software package

48150000 - Industrial control software package

48160000 - Library software package

48170000 - Compliance software package

48190000 - Educational software package

79400000 - Business and management consultancy and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
21 Jan 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Phillip Clayton
Contact Email
phillip.clayton2@hoopleltd.co.uk
Contact Phone
+44 1432260409

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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