Tender

Provision of Document Management Solution for Portsmouth International Port

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

07 May 2019 at 08:45

Tender Notice
Summary of the contracting process

The Portsmouth City Council is currently inviting tenders for the "Provision of Document Management Solution for Portsmouth International Port." This procurement process falls within the services industry category and is being conducted on an open procedure basis. The tender is active and must be submitted before the closing date of 17th June 2019. The contract period will commence on 30th September 2019, lasting until 30th September 2024, with potential extensions based on performance. Interested suppliers can find more details through the e-sourcing system Intend, as well as the specific requirements for the proposed document management solution.

This tender presents a significant opportunity for businesses specialising in document management software and related services to expand their clientele by partnering with a local government authority. Companies with experience in the installation, implementation, and training of document management systems would be particularly well-suited to compete. This project not only allows for immediate involvement, but also the potential for ongoing support and maintenance contracts, which can drive long-term business growth.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of Document Management Solution for Portsmouth International Port

Notice Description

Portsmouth City Council is inviting tender submissions from suitably qualified and experienced providers to tender for this project. The scope of which will comprise of but may not be limited to the installation and implementation of a document management solution that will cover all areas of the business. The initial contract period will be for the installation, implementation and training of the new system followed by an associated maintenance/support contract for a period of five years. Followed by the possibility of extending the contract by increments to be agreed subject to performance and agreement of all parties. The closing date for receipt of your expression of interest is given against the heading entitled - Date documents can be requested until. Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Provision of Document management system for Portsmouth International Port. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c50e85eb-d1cb-47d6-a7f0-5b6e4ecdff9d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3b584b5b-1a35-4567-a014-b498956a375e
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311000 - Document management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 May 20196 years ago
Submission Deadline
17 Jun 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Sep 2019 - 30 Sep 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
Not specified
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-c50e85eb-d1cb-47d6-a7f0-5b6e4ecdff9d-2019-05-07T09:45:12+01:00",
    "date": "2019-05-07T09:45:12+01:00",
    "ocid": "ocds-b5fd17-c50e85eb-d1cb-47d6-a7f0-5b6e4ecdff9d",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "P00003187",
        "title": "Provision of Document Management Solution for Portsmouth International Port",
        "description": "Portsmouth City Council is inviting tender submissions from suitably qualified and experienced providers to tender for this project. The scope of which will comprise of but may not be limited to the installation and implementation of a document management solution that will cover all areas of the business. The initial contract period will be for the installation, implementation and training of the new system followed by an associated maintenance/support contract for a period of five years. Followed by the possibility of extending the contract by increments to be agreed subject to performance and agreement of all parties. The closing date for receipt of your expression of interest is given against the heading entitled - Date documents can be requested until. Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Provision of Document management system for Portsmouth International Port. The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No",
        "datePublished": "2019-05-07T09:45:12+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48311000",
            "description": "Document management software package"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "PO1 2BJ"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2019-06-17T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-09-30T00:00:00+01:00",
            "endDate": "2024-09-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/3b584b5b-1a35-4567-a014-b498956a375e",
                "datePublished": "2019-05-07T09:45:12+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Additional information on how to apply for this contract",
                "url": "https://in-tendhost.co.uk/portsmouthcc/aspx/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-3629",
            "name": "Portsmouth City Council",
            "identifier": {
                "legalName": "Portsmouth City Council"
            },
            "address": {
                "streetAddress": "Guildhall Square, Portsmouth",
                "locality": "Hampshire",
                "postalCode": "PO1 2BJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement Service",
                "email": "procurement@portsmouthcc.gov.uk",
                "telephone": "023 9268 8235"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-3629",
        "name": "Portsmouth City Council"
    }
}