Tender

Support to Perpetual Licenses to use the Corporate Enterprise Risk Manager Tool

MINISTRY OF DEFENCE, DE&S MAT STRAT, DE&S MAT STRAT

This public procurement record has 1 release in its history.

Tender

16 Mar 2020 at 08:33

Tender Notice
Summary of the contracting process

The procurement process, initiated by the Ministry of Defence, DE&S Mat Strat in Bristol, seeks support for the Corporate Enterprise Risk Manager Tool, valued at £1,400,000. This contract is set to span two years starting from 1st April 2020, with two optional one-year extensions. The tender was published on 16th March 2020, with a submission deadline of 20th March 2020. The procurement is currently in the tender stage and has been classified under software support services. This contract will be awarded without prior publication of a call for competition, based on technical grounds concerning the unique capabilities of the incumbent supplier, SWORD GRC Limited.

This opportunity offers a significant potential for businesses involved in software support services, particularly those with specific technical expertise in complex software systems. However, potential competitors should note that this tender is highly specialised and may not be suitable for SMEs or VCSEs, as the prior knowledge and familiarity with the Active Risk Manager Tool are crucial. It is well-suited for established firms with the capability to provide ongoing configuration, updates, and maintenance to bespoke software, ensuring uninterrupted service and compliance with security requirements.

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Notice Information

Notice Title

Support to Perpetual Licenses to use the Corporate Enterprise Risk Manager Tool

Notice Description

Text to be corrected in the original notice: Place of text to be modified: Annex D3 3. Explanation Instead of: The Authority intends to award a contract to SWORD AR Limited for support and maintenance of Active Risk Manager Tool. The duration of the contract will be for 2 years from 01st April 2020 with 2 one year options. It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Directive 2009/81/EC article 28 (1) (e) (Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011) for technical reasons. The support to the current software tool can only be provided by SWORD AR the extant Active Risk Manager (ARM) supplier by virtue of specific technical knowledge. The ARM Risk tool is a complex configuration containing bespoke structured query language database, its configuration data language is not available from other Suppliers due to SWORD AR owning the Active Risk Management Tool and source code. The expertise and unique knowledge necessary to undertake the support and maintenance contract lies only with SWORD AR as they own and have developed the software. The Authority considers that such capabilities, skills and processes could not be replicated by any other party. Software updates, security patches, software bug fixes and ongoing configuration can only be made to ARM by SWORD AR. These ongoing security accreditation requirements, and to maintain viability of the software's evolving installation are subsequently only available from SWORD AR. No other supplier would be able to continue to support and maintain the tool in light of the above and ensure there is no interruption to service which would produce significant risk to the Authority. PLEASE NOTE THIS CONTRACT IS YET TO BE AWARDED, THIS VTN REMAINS OPEN UNTIL 12.00 ON THE 20th MARCH 2020. Read: The Authority intends to award a contract to SWORD GRC Limited for support and maintenance of Active Risk Manager Tool. The duration of the contract will be for 2 years from 01st April 2020 with 2 one year options. It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Directive 2009/81/EC article 28 (1) (e) (Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011) for technical reasons. The support to the current software tool can only be provided by SWORD GRC the extant Active Risk Manager (ARM) supplier by virtue of specific technical knowledge. The ARM Risk tool is a complex configuration containing bespoke structured query language database, its configuration data language is not available from other Suppliers due to SWORD GRC owning the Active Risk Management Tool and source code. The expertise and unique knowledge necessary to undertake the support and maintenance contract lies onl Additional information: To view this notice, register as a supplier here: http://www.contracts.mod.uk/delta/signup.html?userType=supplier and search for the notice with reference 'UK-Bristol: Software support services.'.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c6b29ccc-c948-4006-b40a-89fc19afa396
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7cea1dc2-628d-4cc2-afbf-f6798523b1c8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below.
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72261000 - Software support services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Mar 20205 years ago
Submission Deadline
4 Mar 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2020 - 31 Mar 2022 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE, DE&S MAT STRAT, DE&S MAT STRAT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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