Award

Library Management System

HARTLEPOOL BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

07 Dec 2021 at 13:07

Award Notice
Tender

26 Jul 2021 at 14:03

Tender Notice
Summary of the contracting process

The procurement process for a Library Management System was initiated by Hartlepool Borough Council, located in Hartlepool, England. This open procedure tender, classed under the goods category (CPV: 48161000), is currently at the award stage with an active contract awarded to CIVICA UK LIMITED. The contract, valued at £99,001, commenced on 25th October 2021 and is set to last until 24th October 2026. The final deadline for tender submissions was 27th August 2021, and the system is expected to be operational by 10th March 2022.

This tender presents significant opportunities for businesses specialising in library management software solutions, particularly those with already established, off-the-shelf systems that have been operational for at least a year. Companies that have successfully implemented similar systems across multiple local authorities or educational institutions will be particularly well-positioned to compete. This procurement may also appeal to SMEs that have the requisite experience and technical capabilities, enabling them to expand their portfolio by securing contracts with public sector organisations.

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Notice Information

Notice Title

Library Management System

Notice Description

Hartlepool Borough Council invite tenders from appropriately qualified and experienced organisations with the capacity to provide a proven tried and tested off the shelf- system for their Library Management System. Bidders must have an off-the-shelf Library Management System which meets the Mandatory requirements of this tender and has been tried, tested and been fully operational for at least 12 months by at least 1 organisation apart from itself. Proposed solutions must have a minimum user base of preferably 3 local authorities or colleges of Further Education. Tenders will not be entertained from bidders unable to provide this evidence of an established working solution at comparative sites. The full requirements will be given within the tender documentation. Organisations wishing to register an interest and download tender documents, should apply via the ProContract e-tendering portal https://procontract.due-north.com Registration is Free of Charge. All completed tender documentation must also be returned via the ProContract e-tendering portal only and by no later than 14:00 hours on Friday 27th August 2021. (Postal and e-mailed submissions will not be accepted.) It is anticipated that the contract will commence on award followed by an implementation period to enable the fully functional system to go LIVE by 10th March 2022.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c731d14b-bcd5-40e1-a881-d6ce8bcf7097
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/20baba97-e999-4ce2-980f-4f11887906e5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48161000 - Library management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£99,001 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Dec 20214 years ago
Submission Deadline
27 Aug 2021Expired
Future Notice Date
Not specified
Award Date
24 Oct 20214 years ago
Contract Period
24 Oct 2021 - 24 Oct 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HARTLEPOOL BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HARTLEPOOL
Postcode
TS24 8AY
Post Town
Cleveland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC31 Hartlepool and Stockton-on-Tees
Delivery Location
TLC North East (England)
Local Authority
Hartlepool
Electoral Ward
Victoria
Westminster Constituency
Hartlepool

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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