Award

Supply, maintenance and licencing of Scanners for scanning of Clinical Records

UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST

This public procurement record has 1 release in its history.

Award

09 May 2025 at 13:34

Award Notice
Summary of the contracting process

The procurement process for the "Supply, maintenance and licencing of Scanners for scanning of Clinical Records" has been completed. The buying organisation is the United Lincolnshire Teaching Hospitals NHS Trust, located in Lincoln, United Kingdom. This contract falls within the industry category of office and computing machinery, covering the supply, maintenance, and software licencing of scanners. The procurement method was selective, executed through a call-off from the NOECPC IT Hardware and Services Framework Agreement. The award stage was reached as of 9th May 2025, with the contract commencing on 4th August 2025 and set to conclude on 3rd August 2030. The contract is valued at £903,909.19 GBP inclusive of VAT.

This tender presents significant business growth opportunities, particularly for companies specialising in office and computing machinery and equipment. The contract's focus on the supply and maintenance of scanners lends itself well to businesses capable of providing durable machinery and comprehensive after-sales services. The project's scale and duration could benefit SMEs, as the procurement process indicates suitability for these organisations, though VCSEs may not align as well. Participating in such tenders can position businesses for future similar contracts and establish them within the healthcare industry.

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Notice Information

Notice Title

Supply, maintenance and licencing of Scanners for scanning of Clinical Records

Notice Description

Purchase of scanners for use in the operation of internal scanning bureau's to scan clinical and other records as images for transfer to and hold the Authority's Electronic Data Management System. The contract includes the installation, maintenance and software licencing for the scanners. The initial requirement is for 3 scanners initially with the scope to purchase additional scanners at a later date. The contract value is based on the purchase of a total of 6 scanners throughout the contract duration. The contract has been awarded via the NOECPC IT Hardware and Services Framework (LINK 3). The contract is for 5 years with no options to extend. The contract values published in this notice are inclusive of VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c831255b-2666-48b6-8562-220a35b71953
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fca80a53-6f55-48e1-bf41-7ffb28dcd6aa
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
£903,909 £500K-£1M
Lots Value
Not specified
Awards Value
£903,909 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
9 May 20259 months ago
Submission Deadline
5 Mar 2025Expired
Future Notice Date
Not specified
Award Date
27 Apr 202510 months ago
Contract Period
3 Aug 2025 - 3 Aug 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN,
Postcode
LN5 7JH
Post Town
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
Lincoln
Electoral Ward
Park
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

RICOH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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