Award

3628 Learning Management System

SURREY COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

22 Jan 2025 at 13:05

Award Notice
Tender

08 Mar 2024 at 09:48

Tender Notice
Summary of the contracting process

Surrey County Council is in the process of awarding a contract for a new Learning Management System (LMS), titled "3628 Learning Management System," under the industry category of "Software package and information systems" (CPV code: 48000000). The procurement has reached the award stage, with the contract being awarded to Open eLMS Ltd on 22 January 2025. The LMS will replace the existing system, which will not be supported after August 2024. The contract, valued at £550,000, will commence on 1 June 2024 and run until 31 May 2027. The tendering process was completed through an open procedure, with the invitation to tender published on 8 March 2024 and applications closed on 8 April 2024. The delivery addresses for this project cover the United Kingdom and various international regions, including Europe and the Channel Islands.

This tender presents significant business growth opportunities, particularly for companies specialising in software package and information systems. Given the contract’s substantial value and international delivery scope, it is an excellent chance for large-scale software providers with strong technical support capabilities to expand their market presence. Although this specific opportunity does not target small and medium enterprises (SMEs) or voluntary, community and social enterprises (VCSEs), it offers a platform for well-established software companies to showcase their solutions and secure a long-term contract with a major public sector entity like Surrey County Council.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

3628 Learning Management System

Notice Description

The existing Learning Management System [LMS] is approaching its end-of-life phase. The current LMS product will no longer be supported after August 2024, and the contract has recently been extended for an additional year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c83e4475-be46-4df4-8b87-737076eb99f9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6cebe4dd-46b7-4d1d-a152-5e738deea090
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£550,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jan 20251 years ago
Submission Deadline
8 Apr 2024Expired
Future Notice Date
Not specified
Award Date
22 Jan 20251 years ago
Contract Period
31 May 2024 - 31 May 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SURREY COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 1UE
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
Not specified
Local Authority
Lewes
Electoral Ward
Lewes Priory
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

OPEN ELMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-c83e4475-be46-4df4-8b87-737076eb99f9-2025-01-22T13:05:58Z",
    "date": "2025-01-22T13:05:58Z",
    "ocid": "ocds-b5fd17-c83e4475-be46-4df4-8b87-737076eb99f9",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "91f4ebaf-ed1a-4802-b9c3-d0ba95f1abef",
        "title": "3628 Learning Management System",
        "description": "The existing Learning Management System [LMS] is approaching its end-of-life phase. The current LMS product will no longer be supported after August 2024, and the contract has recently been extended for an additional year.",
        "datePublished": "2024-03-08T09:48:39Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "RH2 8EF"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "RH2 8EF"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 550000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Not specified",
        "tenderPeriod": {
            "endDate": "2024-04-08T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-06-01T00:00:00+01:00",
            "endDate": "2027-05-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/1cb368c6-d4f1-4207-b469-3a78f818d529",
                "datePublished": "2024-03-08T09:48:39Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Proactis Supplier Network",
                "url": "https://supplierlive.proactisp2p.com/Account/Login?cid=surreycc"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/Qn752tMx",
            "name": "Surrey County Council",
            "identifier": {
                "legalName": "Surrey County Council",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/Qn752tMx"
            },
            "address": {
                "streetAddress": "County Hall, St Anne's Crescent, , ,",
                "locality": "Lewes",
                "postalCode": "BN7 1UE",
                "countryName": "UNITED KINGDOM"
            },
            "contactPoint": {
                "name": "Terence Crouch",
                "email": "Terry.Crouch@surreycc.gov.uk",
                "telephone": "02085419000"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-307353",
            "name": "Open eLMS Ltd.",
            "identifier": {
                "legalName": "Open eLMS Ltd."
            },
            "address": {
                "streetAddress": "Emil Elchanan Reisser-weston, 124 City Road, London, London, EC1V 2NX, UNITED KINGDOM"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/Qn752tMx",
        "name": "Surrey County Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-c83e4475-be46-4df4-8b87-737076eb99f9-1",
            "status": "active",
            "date": "2025-01-22T00:00:00Z",
            "datePublished": "2025-01-22T13:05:58Z",
            "value": {
                "amount": 0,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-307353",
                    "name": "Open eLMS Ltd."
                }
            ],
            "contractPeriod": {
                "startDate": "2024-06-01T00:00:00+01:00",
                "endDate": "2027-05-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/6cebe4dd-46b7-4d1d-a152-5e738deea090",
                    "datePublished": "2025-01-22T13:05:58Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "Proactis Supplier Network",
                    "url": "https://supplierlive.proactisp2p.com/Account/Login?cid=surreycc"
                }
            ]
        }
    ]
}