Tender

Contract for LED Conversion; Management and Maintenance of Sprowston Town Council Streetlights

SPROWSTON TOWN COUNCIL

This public procurement record has 3 releases in its history.

TenderAmendment

14 Jan 2025 at 13:19

Tender Notice
TenderAmendment

20 Dec 2024 at 17:08

Tender Notice
Tender

06 Dec 2024 at 18:13

Tender Notice
Summary of the contracting process

Sprowston Town Council has issued a tender for the conversion of approximately 700 non-LED streetlights to LED lighting, along with the management and maintenance of a total of 840 streetlights. The contract, valued between £200,000 and £300,000, encompasses the supply and installation of a Central Management System (CMS) to facilitate real-time fault reporting and programmable lighting profiles. This open procedure falls within the Street-lighting maintenance services industry category (CPV code 50232100) and is targeted towards SMEs. Key dates include the tender submission deadline on 24th January 2025 and the contract commencement on 12th March 2025. The project will be located in Sprowston, Norwich, with submissions directed to the Town Council at their Norwich address.

This tender offers substantial opportunities for businesses specialising in LED lighting conversion, CMS implementation, and streetlight maintenance. It is particularly suited for companies with experience in handling large-scale lighting infrastructure projects and providing long-term maintenance services. SMEs in the lighting and smart city solutions sectors will find this tender beneficial for expanding their portfolio and gaining a significant public sector contract, fostering growth and visibility in the industry. The emphasis on an open procurement method ensures a competitive process, encouraging innovation and cost-effective solutions.

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Notice Information

Notice Title

Contract for LED Conversion; Management and Maintenance of Sprowston Town Council Streetlights

Notice Description

Sprowston Town Council currently has a mixture of street lighting types. We own approximately 700 non-LED streetlights which require conversion to LED lighting. In addition, the Council owns approximately 140 existing LED lights of varying ages and specification. The Council is also looking for concurrent implementation of a Central Management System (to be managed by the successful bidder) that will allow real time or near-real time fault self-reporting across our entire lighting stock. The Central Management System must also support bespoke, programmable, part-night lighting and/or dimming profiles on a column-by-column or street-by-street basis. Lastly, we require all of the above to be managed and maintained by the successful bidder, for the duration of the contract. For the avoidance of doubt, this tender is for one agreement, divided into three parts, none of which are "lots": Part 1: Conversion of Sprowston Town Council's non-LED Streetlights to LEDs of a specification suitable for footway lighting, as per the Highways Act 1980 Part 2: Supply and installation of a Central Management System (CMS) for the entirety of Town Council's lighting stock (including the newly converted LEDs and any pre-existing LEDs) Part 3: Annual management and maintenance of Sprowston Town Council's streetlights (including the newly converted LEDs and any pre-existing LEDs - as per part 1) and the new Central Management System (as per part 2). Contract to be issued by 12th March 2025, with the project to commence as soon as possible after that date. This tender is divided into three Parts. You will need to complete a single ITT Part B document for Part 1 and Part 2 combined, and a separate ITT Part B document for Part 3. Please ensure you return your completed ITT Part B documents and any other necessary information by the tender deadline. Return to townclerk@sprowston-tc.gov.uk or on a USB drive to Sprowston Town Council, Recreation Ground Road, Sprowston, Norwich, Norfolk, NR7 8EW, England. All submissions must be clearly labelled "Streetlighting Tender".

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c8531192-dfa6-481f-8fd7-615f1594fd1e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/77d8021c-534b-4d63-940f-06bfe762a2ba
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50232100 - Street-lighting maintenance services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jan 20251 years ago
Submission Deadline
24 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Mar 2025 - 31 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SPROWSTON TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORWICH
Postcode
NR7 8EW
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH51 Norwich and East Norfolk
Delivery Location
Not specified
Local Authority
Broadland
Electoral Ward
Sprowston Central
Westminster Constituency
Norwich North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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