Award

HP EliteBook 640

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

Award

14 Jul 2025 at 15:36

Summary of the contracting process

The National Archives, based in Richmond, England, has concluded a public procurement process for the acquisition of 40 HP EliteBook 640 laptops with a three-year on-site support package. This procurement falls under the category of computer equipment and supplies and was conducted using a selective method as part of a call-off from a framework agreement. The tender process moved to the award stage, with the award notice published on 14 July 2025, following the contract award on 25 June 2025. The contract spans from 26 June 2025 to 26 June 2028, with a total contract value of £38,880.

This tender presents a significant opportunity for businesses involved in supplying computer equipment and related services, especially those capable of participating in framework agreements. Businesses that are small and medium-sized enterprises (SMEs) would have found this tender particularly suitable, as indicated by its suitability criteria. The awarded supplier, Stone Technologies Ltd, a large-scale business, demonstrates the potential for established suppliers in the IT sector to secure lucrative public contracts that provide for long-term engagement and business stability.

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Notice Title

HP EliteBook 640

Notice Description

40 x Elitebook 640. 3 year on site support, purchased through LUPC framework.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-c8c6f004-a95d-4535-bacd-c81dc987cd86
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/43828565-8353-4f09-8e77-f85c26e72065
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages


CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
£38,880 Under £100K
Lots Value
Not specified
Awards Value
£38,880 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jul 20257 months ago
Submission Deadline
25 Jun 2025Expired
Future Notice Date
Not specified
Award Date
24 Jun 20258 months ago
Contract Period
25 Jun 2025 - 26 Jun 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Not specified
Contact Email
procurement@nationalarchives.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified

Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

STONE TECHNOLOGIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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