Award

WAV PT - The Provision of Grounds Maintenance Services - AWARD

SE SHARED SERVICES

This public procurement record has 2 releases in its history.

AwardUpdate

17 Oct 2019 at 08:37

Award Notice
Award

15 Oct 2019 at 12:26

Award Notice
Summary of the contracting process

The procurement process is spearheaded by SE Shared Services, representing Waverley Borough Council in Surrey, which is seeking tenders for the Provision of Grounds Maintenance Services. This tender is currently at the Award stage, with the contract set to commence on 1st November 2019 and run for five years, concluding on 31st October 2024, with options for two additional five-year extensions. The total budget for the contract is approximately £1,175,000, with bids exceeding this amount being automatically rejected. This selective procurement will follow the Restricted procedure in accordance with the Public Contract Regulations 2015, and interested bidders needed to submit a Selection Questionnaire before moving on to the Invitation to Tender phase.

This tender offers substantial opportunities for businesses that specialise in grounds maintenance and related services, such as landscaping, vegetation management, and sports facility upkeep. With a focus on quality service provision, businesses that emphasise innovation and efficiency in their operations will be well-suited for this contract. The inclusion of performance-related bonuses encourages a competitive environment, making it essential for bidders to demonstrate their capability to deliver high-quality, cost-effective services for public green spaces across Waverley Borough.

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Notice Information

Notice Title

WAV PT - The Provision of Grounds Maintenance Services - AWARD

Notice Description

Waverley Borough Council is one of 11 Districts and Boroughs in the county of Surrey. The council has an annual turnover of PS60 million, employs over 450 staff and provides more than 110 services to a population of 121,000. Waverley Borough encompasses an area of 345km2, containing 730km of road and 52,750 properties. The Waverley Borough Council will invitesTenders for the management and maintenance of its parks and open spaces for a period of 5 years with possible extension of two further terms (possible total of 15years (5+5+5), with the first term commencing 1st November 2019 and ending on 31st October 2024). The grounds maintenance contract maintains green spaces across the Borough; including parks and recreation grounds, sports facilities, countryside sites, housing estates, sheltered housing units, car parks, leased properties, council offices, cemeteries, toilets, pavilions and Surrey County Council highway verges and road areas. The contracts specification covers; grass cutting, shrub, rose, herbaceous borders, hedges and scrub maintenance, sports pitch and facility maintenance, sports pitch booking service, toilet and changing room cleaning, bin emptying and litter picking, playground inspection and repairs, cemetery operations, hard surface maintenance, weed control, water course and ditch maintenance, park keepers, roving patrols at weekends and an out of hours and emergency cover provision. The tender will be run via the Restricted procedure in accordance with the Public Contract Regulations 2015. Bidders will be able to submit a Selection Questionnaire (SQ), following the assessment of which, bidders will be short listed and progressed to the Invitation to Tender stage (ITT). The contract will be awarded on a fixed price basis; bidders will be scored solely on their quality response at tender stage. The rationale behind a fixed price tender is to focus the tenderer purely on the quality of service provision. The budget will be approximately PS1,175,000 and CPI will be applied on an annual basis. Bids priced in excess of the stated budget will be rejected. There is PS50,000 available in addition to the annual budget, as a reward for achieving the performance targets agreed at the beginning of the Contract and each year thereafter. We wish to ensure there is a constant focus on delivering quality and to incentivise the appointed contractor to continually seek improvements and efficiency gains in their delivery. We hope this will provide the opportunity to promote and develop a creative and innovative thinking approach from a contractor, with our residents and tenants at the heart of this.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ca1da87f-a77b-4f24-8cb7-7adccc651b68
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d5024720-f96e-47f3-8182-c5b469772ab2
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£1,065,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,065,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Oct 20196 years ago
Submission Deadline
26 Feb 2019Expired
Future Notice Date
Not specified
Award Date
31 Aug 20196 years ago
Contract Period
1 Nov 2019 - 31 Oct 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SE SHARED SERVICES
Contact Name
Patrick Tuite (WAV)
Contact Email
patrick.tuite@waverley.gov.uk
Contact Phone
01483 523149

Buyer Location

Locality
SURREY
Postcode
GU7 1HR
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Waverley
Electoral Ward
Godalming Central & Ockford
Westminster Constituency
Godalming and Ash

Supplier Information

Number of Suppliers
1
Supplier Name

CONTINENTAL LANDSCAPES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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