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Supply of CLWRota Software user licenses

North West Anglia NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

28 Aug 2026 at 15:31

Award Notice
Summary of the contracting process

North West Anglia NHS Foundation Trust procured licences for CLWRota software, a medical software package used by the Trust. The requirement is for the supply of user licences rather than software development, implementation works or a broader IT service. Delivery is associated with the Trust’s site in Peterborough, within the East of England, United Kingdom. The supplier is expected to provide access to the named CLWRota product for the Trust’s operational needs. This is a goods procurement focused on specialist healthcare software licensing. Businesses active in medical software, clinical workforce or rota-management systems should treat the requirement as relevant only if they can supply CLWRota licences or provide the same product through the applicable public-sector purchasing route.

The procurement is complete and was awarded on 15 July 2026 to Rotamap Limited. It used a selective procedure as a call-off from the GCA gCloud 14 RM1557.14 Framework. The awarded contract value is £118,500, and the contract runs from 12 June 2026 to 11 June 2029. The original tender submission deadline was 11 June 2026 at 12:00. There are no lots. The procurement was assessed as unsuitable for SMEs and voluntary, community or social enterprises. The award covers the full requirement for CLWRota software user licences and was made to a single supplier. The awarded value matches the stated total procurement value.

This award demonstrates established NHS demand for a specialist medical software licensing product and shows that the requirement can be bought through a government technology framework call-off rather than an open standalone tender. A credible future competitor would need to supply CLWRota itself, or hold the relevant rights and capability to provide it, together with the operational capacity to support a Trust-wide licensing requirement. Framework access and familiarity with gCloud call-off procedures would be important for reaching the buyer through the same route. The procurement was recorded as unsuitable for SMEs and VCSEs, indicating that a future supplier should be able to operate at institutional scale and meet public-sector contracting requirements.

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Notice Information

Notice Title

Supply of CLWRota Software user licenses

Notice Description

Supply of CLWRota Software user licenses awarded under GCA gCloud 14 RM1557.14 Framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ca486b5c-bf77-4e28-981b-ef2e64c040e7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/04b7a6b7-0b1f-4819-85d2-52a5a2dc3507
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48180000 - Medical software package

Notice Value(s)

Tender Value
£118,500 £100K-£500K
Lots Value
Not specified
Awards Value
£118,500 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Jul 20262 months ago
Contract Period
12 Jun 2026 - 11 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North West Anglia NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PETERBOROUGH
Postcode
PE3 9GZ
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH41 Peterborough
Delivery Location
Not specified
Local Authority
Peterborough
Electoral Ward
Ravensthorpe
Westminster Constituency
Peterborough

Supplier Information

Number of Suppliers
1
Supplier Name

Rotamap Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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