Tender

21029 - Microsoft 365 Optimisation

PLYMOUTH CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

29 Apr 2021 at 09:56

Tender Notice
Tender

22 Apr 2021 at 13:18

Tender Notice
Summary of the contracting process

Plymouth City Council is currently seeking tenders for the project titled "21029 - Microsoft 365 Optimisation," which falls under the services category, specifically focusing on information systems and servers. The procurement process is at the Tender stage, with the tender period closing on 29 April 2021 at 13:00 BST. This project aims to enhance digital collaboration and security, integrating Microsoft 365 mobile applications across devices, and has an estimated contract value of £20,000, running from 28 May 2021 to 1 September 2021. The procurement method being utilised is an open procedure.

This tender presents a significant opportunity for small to medium-sized enterprises (SMEs) that specialise in IT services, digital transformation, or software solutions, particularly those with experience in the Microsoft ecosystem. Businesses that can provide innovative approaches to enhance productivity and security, as well as improve collaborative tools within large organisations, would be particularly well-suited to compete for this contract. Engaging in this project could lead to broader partnerships and contracts within the public sector in the region.

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Notice Information

Notice Title

21029 - Microsoft 365 Optimisation

Notice Description

M365 has been a vital project supporting PCC's transformation to digital and mobile working. This project has remained live despite changes to programmes and the portfolio and is now a project being delivered under the Business Support Programme. M365 is an intelligent productivity solution that allows secure collaboration and protects our organisation's data assets through advanced security protocols and device management features. In tranche 1 the journey to deliver Microsoft 365 started with the migration of all staff email accounts from our servers to the cloud and the launch of the new staff intranet on SharePoint. Once these were complete a plan was defined to roll out collaboration tools using Microsoft 365 to the organisation however as a result of Covid- 19 the decision was made to roll MS Teams out to the whole organisation using a Champions Network to support the roll out. There are now over 130 Champions across the organisation and over 2300 members of staff are using MS Teams on a regular basis. There are 356 Teams sites, there have been in excess of 6000 calls and over 65,000 meetings held through MS Teams since its launch on the 1st April. Building on the success of tranche 1, the project has defined Tranche 2, M365 Optimisation, where we are now progressing towards rolling out M365 mobile apps on BYOD, personal mobiles and all corporate devices and providing digital tools so PCC can work more flexibly and productively, better manage security, simplify infrastructure and to modernise services. It will address existing challenges e.g. limited collaboration between partners; inconsistent ways of communicating; unproductive time when out of the office; over reliance on physical meetings and lost time due to travelling; excess time spent on tasks due to lack of automation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ca926e5e-2cec-41b3-9e07-f44ab83c6063
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/865d2e1e-998d-4837-a47c-513986aa2a5d
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Other - Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48800000 - Information systems and servers

Notice Value(s)

Tender Value
£20,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Apr 20214 years ago
Submission Deadline
29 Apr 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
27 May 2021 - 1 Sep 2021 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PLYMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PLYMOUTH
Postcode
PL1 3BJ
Post Town
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK41 Plymouth
Delivery Location
TLK South West (England)
Local Authority
Plymouth
Electoral Ward
St Peter and the Waterfront
Westminster Constituency
Plymouth Sutton and Devonport

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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