Award

Cloud Alpha for Transfer of Digital Records

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

Award

19 Dec 2023 at 13:27

Award Notice
Summary of the contracting process

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The National Archives is seeking a solution for the transfer of digital records from departmental cloud-based information management systems to TNA through the Transfer Digital Records service. The tender titled "Cloud Alpha for Transfer of Digital Records" falls under the IT services category, with a value of £85,201.22. The procurement method is selective, calling off from a framework agreement. The tender period ends on 29th September 2023, with a contract period from 8th January 2024 to 31st March 2024. ``` ```html

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Notice Information

Notice Title

Cloud Alpha for Transfer of Digital Records

Notice Description

The National Archives has developed a new service for the transfer of born-digital records to TNA. Transfer Digital Records (TDR), released in public beta in April 2023, helps UK Government departments (and other 'Public Record Bodies') upload, prepare and transfer digital public records to TNA for permanent preservation (and if applicable access), through a web browser, and within an AWS environment. This helps departments transfer records quickly and easily, helping them comply with the Public Records Act. TDR accepts upload of records from a network drive environment. An increasing number of users are now using cloud ecosystems, mostly SharePoint Online. The National Archives wishes to develop a service that enables transfer of digital records from these environments into TDR. Records cannot yet be sent directly from M365 SharePoint to TDR, so transfer from SharePoint currently requires transferring bodies to download/export their records from SharePoint to a network drive environment in order to follow the standard upload process. This can result in loss of metadata which damages record integrity. We wish to create a new method that is easy to use and enables transfer from SharePoint Online (or other cloud-based tools) without loss of metadata or integrity. For this Alpha we are looking for solution(s) for the transfer of records from departmental cloud-based information management systems to TNA. This includes designing the approach and delivering a working prototype / proof of concept which demonstrates secure transfer of a government department's digital records from SharePoint Online to The National Archives, via the Transfer Digital Records (TDR) service. GCloud service id 297874369314721

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-cb6ac894-d381-4e2a-8871-d386df24abf4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/96dad213-dfca-4205-8a59-36bf4a00038c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£85,201 Under £100K
Lots Value
Not specified
Awards Value
£85,201 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Dec 20232 years ago
Submission Deadline
29 Sep 2023Expired
Future Notice Date
Not specified
Award Date
21 Nov 20232 years ago
Contract Period
8 Jan 2024 - 31 Mar 2024 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Not specified
Contact Email
procurement@nationalarchives.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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