Planning

RFI for the Cloud-based Electronic Personal Education Plans (ePEP), an Analytics Tool, Attainment Progress and Attendance Tracking for Children in Care

HEREFORDSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

14 Feb 2025 at 18:03

Summary of the contracting process

Herefordshire Council is currently in the planning stage for a procurement process titled "RFI for the Cloud-based Electronic Personal Education Plans (ePEP), an Analytics Tool, Attainment Progress and Attendance Tracking for Children in Care". The procurement is classified under the software package and information systems industry category, with additional classifications in IT services including consulting, software development, Internet, and support. This initiative aims to find suppliers capable of delivering a cloud-based software solution to manage and report on the educational progress and attendance of children in care. Interested organisations must note that the engagement end date is set for 4th March 2025, and the project location is within the West Midlands region of the United Kingdom.

This tender provides significant opportunities for businesses specialising in cloud-based educational tools and data analytics, particularly those with a proven track record in assisting local authorities with statutory compliance related to educational plans and tracking. Small and medium-sized enterprises (SMEs) are encouraged to participate in this procurement process. Firms offering robust, scalable solutions that enable detailed tracking, reporting, and comparative analytics for educational data would find this opportunity particularly well-suited to their expertise. Interested vendors need to register and express their interest via the Supplying the Southwest Portal.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

RFI for the Cloud-based Electronic Personal Education Plans (ePEP), an Analytics Tool, Attainment Progress and Attendance Tracking for Children in Care

Notice Description

Herefordshire Council is issuing this Request for Information (RFI) for the purpose of establishing whether there are any organisations that are interested in providing a cloud-based software solution for Electronic Personal Education Plans (ePEP), an Analytics Tool, Attainment Progress and Attendance Tracking for Children who are Looked After by Herefordshire Council. The system should be able to track, record and generate detailed reports on ePEP's, attendance progress and attainment of individual children, any groups (e.g. young people at a particular school, young people of a certain age) over any specified time period and to compare these to the national averages for similar cohorts. The system and associated support service should have a proven track record of enabling local authorities to meet their statutory requirements relating to electronic Personal Education Plans, attainment and attendance tracking. Additional information: Herefordshire Council has published this market engagement notice on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity. To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar: https://www.supplyingthesouthwest.org.uk

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-cb7816ab-3a09-4c5d-94ad-9b2357368326
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a2b73563-c216-4efb-b32f-408ba83bf0a4
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
4 Mar 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG West Midlands (England)

Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-cb7816ab-3a09-4c5d-94ad-9b2357368326-2025-02-14T18:03:05Z",
    "date": "2025-02-14T18:03:05Z",
    "ocid": "ocds-b5fd17-cb7816ab-3a09-4c5d-94ad-9b2357368326",
    "language": "en",
    "initiationType": "tender",
    "title": "RFI for the Cloud-based Electronic Personal Education Plans (ePEP), an Analytics Tool, Attainment Progress and Attendance Tracking for Children in Care",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2025-03-04T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/a2b73563-c216-4efb-b32f-408ba83bf0a4",
                "datePublished": "2025-02-14T18:03:05Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "HEREFCC-DN763817-70703947",
        "title": "RFI for the Cloud-based Electronic Personal Education Plans (ePEP), an Analytics Tool, Attainment Progress and Attendance Tracking for Children in Care",
        "description": "Herefordshire Council is issuing this Request for Information (RFI) for the purpose of establishing whether there are any organisations that are interested in providing a cloud-based software solution for Electronic Personal Education Plans (ePEP), an Analytics Tool, Attainment Progress and Attendance Tracking for Children who are Looked After by Herefordshire Council. The system should be able to track, record and generate detailed reports on ePEP's, attendance progress and attainment of individual children, any groups (e.g. young people at a particular school, young people of a certain age) over any specified time period and to compare these to the national averages for similar cohorts. The system and associated support service should have a proven track record of enabling local authorities to meet their statutory requirements relating to electronic Personal Education Plans, attainment and attendance tracking. Additional information: Herefordshire Council has published this market engagement notice on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity. To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar: https://www.supplyingthesouthwest.org.uk",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72000000",
                "description": "IT services: consulting, software development, Internet and support"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-CFS-60507",
            "name": "Herefordshire Council",
            "identifier": {
                "legalName": "Herefordshire Council"
            },
            "address": {
                "streetAddress": "Council Offices, Plough Lane",
                "locality": "Hereford",
                "postalCode": "HR4 0LE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Aksana Hironak",
                "email": "aksana.hironak@herefordshire.gov.uk"
            },
            "details": {
                "url": "https://www.herefordshire.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-60507",
        "name": "Herefordshire Council"
    }
}