Tender

Fiche Scanner Contract

CORNWALL COUNCIL

This public procurement record has 2 releases in its history.

Tender

02 Dec 2021 at 11:42

Tender Notice
Tender

01 Dec 2021 at 12:20

Tender Notice
Summary of the contracting process

The Cornwall Council is currently seeking contractors for the "Fiche Scanner Contract," aimed at digitising its extensive collection of planning records, which date back to 1947. This procurement falls under the scanning services industry category and has an estimated value of £45,000. The tender process is at the tender stage with an open procurement method, set to conclude on 17th December 2021. The contract itself is scheduled to commence on 22nd January 2022 and will run for two years, concluding on 22nd January 2024. Delivery is to take place in the United Kingdom, specifically to Cornwall Council's headquarters in Truro.

This tender offers significant opportunities for businesses specialising in digital imaging and document scanning services. Given the scale of the project, with approximately 10 million images needing to be scanned, companies with advanced scanning technology and experience in large-scale digitisation projects would be particularly well-suited to compete. This contract represents a chance for relevant firms to engage with one of the largest planning authorities in the UK, enhancing their portfolio while contributing to the preservation of historical records.

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Notice Information

Notice Title

Fiche Scanner Contract

Notice Description

We are looking to purchase an automated scanner, Mekel Mach7 to digitise our historic Fiche records. Planning has at least 500,000 Microfiche slides with planning records dating back to 1947. These are scanned and converted to digital copies as required for property searches, but the slides are getting old, and many are deteriorating quite rapidly. Currently the scanner used is a manual one which requires each image to be located by hand, a rectangle drawn arounds the image and then for each image to be scanned individually. There may be around 20 images on each slide, so about 10 million images to scan in total. This is many decades of work. Cornwall Council is the largest planning authority in the Country and as such has more planning records than most other authorities.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-cc0ddb7d-7a72-42a1-9ba4-a5754a77aa86
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/bb9a6e28-cd28-4603-9b10-8e73eb671fef
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Dec 20214 years ago
Submission Deadline
17 Dec 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
22 Jan 2022 - 22 Jan 2024 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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