Award

Provision of software to maintain the Council's Historic Environment Records (HER) database

EAST SUSSEX COUNTY COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

19 Feb 2025 at 12:59

Award Notice
Award

05 Jan 2024 at 13:46

Award Notice
Summary of the contracting process

East Sussex County Council has concluded the procurement process for the provision of software to maintain the Council's Historic Environment Records (HER) database. The contract, awarded to Knowledge Integration Ltd, is classified under the IT software package industry category and will be implemented in the South East region of the United Kingdom. Following a direct procurement method, the contract began on 21st December 2023 and ends on 20th December 2027, inclusive of a 2-year extension from 21st March 2025 to 20th March 2027. The contract value is £46,800 GBP, reflecting the total amount for the extended period. All specifications will remain unchanged throughout the contract duration.

This tender creates significant opportunities for businesses involved in IT software development, specifically those capable of providing long-term software solutions with support and hosting services. Ideal candidates for similar future contracts include established IT firms with experience in managing historical data records, implementing software solutions, and providing continued support. By engaging in such contracts, businesses can establish strong partnerships with public sector clients, ensuring steady business growth and increased credibility in the lucrative government IT services market.

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Notice Information

Notice Title

Provision of software to maintain the Council's Historic Environment Records (HER) database

Notice Description

East Sussex County Council (ESCC) require a replacement software product to maintain the Historic Environment Record (HER) database. The successful partner will provide the software, implement it, host it and provide support when needed. This contract has been awarded to the successful supplier by way of a Direct Award. As of 21st March 2025, the council will utilise the 2-year extension permitted in the original procurement and subsequent contract. The extended contract will now end on 20th March 2027. There will be no changes to the specification. Additional information: Value provided includes extensions (1 year plus 1 + 1 + 1). If the full 4 year contract period is taken discounts may apply. End date is the end of the initial period only (one year). As of 21st March 2025, the council will utilise the 2-year extension permitted in the original procurement and subsequent contract. The extended contract will now end on 20th March 2027. There will be no changes to the specification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ce4df61a-d0a8-416c-acd3-a721375e6062
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4a2b3824-f375-4a79-b39e-691d856e507f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£46,800 Under £100K
Lots Value
Not specified
Awards Value
£46,800 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Feb 20251 years ago
Submission Deadline
20 Dec 2023Expired
Future Notice Date
Not specified
Award Date
21 Dec 20232 years ago
Contract Period
21 Dec 2023 - 20 Dec 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST SUSSEX COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 1UE
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ South East (England)
Local Authority
Lewes
Electoral Ward
Lewes Priory
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

KNOWLEDGE INTEGRATION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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