Award

Licences for Cemetery Management System

EAST HAMPSHIRE DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Award

28 Oct 2025 at 11:39

Award Notice
Summary of the contracting process

The procurement process for "Licences for Cemetery Management System" was conducted by East Hampshire District Council, located in Petersfield, England. This contract, valued at £34,800, falls under the Electronic Data Management industry category. The procurement was executed using a selective method, specifically a call-off from a framework agreement. This process has reached the award stage, with the contract being awarded to Plotbox Inc on 23rd January 2025. The contract period spans from 1st February 2025 to 31st January 2028, serving the South East region of the United Kingdom. The tender had a final submission deadline of 6th January 2025.

This contract presents significant growth opportunities for businesses specialising in cemetery management systems, particularly for small and medium-sized enterprises (SMEs) since the procurement targeted this sector. Companies that excel in providing electronic data management solutions and have experience in delivering software services to similar public sector organisations would be well-suited to compete in similar tenders in the future. The award to Plotbox Inc highlights the potential for businesses capable of meeting the specific technical and operational needs of public entities within the UK.

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Notice Information

Notice Title

Licences for Cemetery Management System

Notice Description

Licences for Cemetery Management System

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-cf8ebfd7-4d7a-408e-9be9-4842bfb7154b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cdbaef57-f069-4b60-a506-8b39c7b98a12
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48613000 - Electronic data management (EDM)

Notice Value(s)

Tender Value
£34,800 Under £100K
Lots Value
Not specified
Awards Value
£34,800 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 20253 months ago
Submission Deadline
6 Jan 2025Expired
Future Notice Date
Not specified
Award Date
23 Jan 20251 years ago
Contract Period
1 Feb 2025 - 31 Jan 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST HAMPSHIRE DISTRICT COUNCIL
Contact Name
Not specified
Contact Email
ehdc_procurement@easthants.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
PETERSFIELD
Postcode
GU32 3LJ
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ South East (England)
Local Authority
East Hampshire
Electoral Ward
Petersfield Bell Hill
Westminster Constituency
East Hampshire

Supplier Information

Number of Suppliers
1
Supplier Name

PLOTBOX

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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