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Document Management System Support and Maintenance

Derbyshire Dales District Council

This public procurement record has 1 release in its history.

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06 Aug 2026 at 16:16

Award Notice
Summary of the contracting process

Derbyshire Dales District Council procured software-as-a-service for NEC Document Management Software, covering the support and maintenance of its document management system. This is a business applications and information systems service, within the wider software and information systems category (CPV 48000000). The service is delivered for the council in the East Midlands. The requirement is for an ongoing managed software service rather than a one-off software purchase, with the supplier providing the NEC platform in a hosted or service-based model alongside continuing support and maintenance. It is relevant to software vendors, document management specialists, SaaS providers and technology businesses able to support public sector systems for a local authority.

The procurement is complete and was awarded on 30 June 2026 to NEC Software Solutions UK Limited. The contract runs from 1 July 2026 to 30 June 2031, with an awarded value of £229,722.99 excluding VAT and annual indexation. The tender submission deadline was 29 May 2026 at 12:00. This was a selective call-off from the GCA RM6259 Vertical Application Solutions framework, Lot 1 Business Applications, made without reopening competition. The requirement was evaluated and awarded through that framework call-off route rather than an open standalone competition. There were no lots reported for this requirement. The award is active, and the contract covers the full five-year period stated above.

The award demonstrates established demand from Derbyshire Dales District Council for a long-term NEC document management SaaS service, including ongoing support and maintenance. A future competing supplier would need credible capability in document management platforms, cloud or hosted software delivery, application support and the maintenance of business-critical systems. Familiarity with NEC software or demonstrable ability to support an equivalent public sector document management environment would be commercially relevant. Suppliers would also need to understand local authority service requirements and provide dependable support over a multi-year contract. The procurement was suitable for small and medium-sized enterprises, although the selected supplier was a large business. Access to the relevant GCA framework, including its Business Applications lot, would be important for competing through the same route.

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Notice Information

Notice Title

Document Management System Support and Maintenance

Notice Description

A contract has been awarded for the provision of NEC Document Management Software as a Service. The contract is a call off without re-opening competition using the GCA RM6259 Vertical Application Solutions framework Lot 1 Business Applications. The contract value is excluding VAT and annual Indexation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d281f1eb-ee2d-4b53-8994-2ce39ddcb3dd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/01be9d6c-7e6b-4ed8-9be1-657318875543
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£229,722 £100K-£500K
Lots Value
Not specified
Awards Value
£229,722 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
29 May 2026Expired
Future Notice Date
Not specified
Award Date
30 Jun 20261 months ago
Contract Period
1 Jul 2026 - 30 Jun 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derbyshire Dales District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MATLOCK
Postcode
DE4 3NN
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF13 South and West Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Derbyshire Dales
Electoral Ward
Matlock West
Westminster Constituency
Derbyshire Dales

Supplier Information

Number of Suppliers
1
Supplier Name

NEC Software Solutions UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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