Planning

Soft Market Test - Annual Billing

HEREFORDSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

29 Nov 2022 at 09:07

Market Engagement Notice
Summary of the contracting process

The Herefordshire Council is initiating a planning stage procurement process titled "Soft Market Test - Annual Billing" within the industry category of Printed matter and related products. The Revenues & Benefits team of Hoople Ltd seeks to explore the market for competitive quotes to outsource their annual billing process, including the printing of council tax, business rates bills, and award letters for housing benefits. The engagement end date for this market test is February 28, 2023.

This tender presents an opportunity for businesses providing printing and delivery services to compete for providing specific client-based IT solutions. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprise (VCSE) organisations are well-suited to participate in this procurement process. Interested businesses should register with the 'Supplying the Southwest Portal' to access the tender documentation and express their interest by the specified deadline.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Soft Market Test - Annual Billing

Notice Description

Hoople Ltd is a private limited company with public sector shareholders namely Herefordshire Council and Wye Valley NHS Trust. Within the organisation there is a Revenues & Benefits team whose primary duties consist of the administration of all council tax and business rates billing and recovery, the administration of council tax reduction and housing benefits and the administration and collection of sundry debt on behalf of Hoople and Herefordshire council. In order for the Revenues & Benefits Team to conduct the above functionality, an annual billing process must take place in March of each year to issue the new council tax and business rates bills and new award letters for housing benefit & council tax reduction. The printing of these bills/letters is currently outsourced, a specific client base and activity data IT solution is required. Hoople are interested in exploring the market to establish if other companies are in a position to provide a more competitive quote for the services Additional information: Hoople Ltd has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d5779baa-04ec-4aee-aef6-c3729a9d7883
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/79619642-8003-4c49-88e7-4f0ce35105b7
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

79823000 - Printing and delivery services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Nov 20223 years ago
Submission Deadline
Not specified
Future Notice Date
28 Feb 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-d5779baa-04ec-4aee-aef6-c3729a9d7883-2022-11-29T09:07:38Z",
    "date": "2022-11-29T09:07:38Z",
    "ocid": "ocds-b5fd17-d5779baa-04ec-4aee-aef6-c3729a9d7883",
    "language": "en",
    "initiationType": "tender",
    "title": "Soft Market Test - Annual Billing",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2023-02-28T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/79619642-8003-4c49-88e7-4f0ce35105b7",
                "datePublished": "2022-11-29T09:07:38Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "HEREFCC-DN645290-48948059",
        "title": "Soft Market Test - Annual Billing",
        "description": "Hoople Ltd is a private limited company with public sector shareholders namely Herefordshire Council and Wye Valley NHS Trust. Within the organisation there is a Revenues & Benefits team whose primary duties consist of the administration of all council tax and business rates billing and recovery, the administration of council tax reduction and housing benefits and the administration and collection of sundry debt on behalf of Hoople and Herefordshire council. In order for the Revenues & Benefits Team to conduct the above functionality, an annual billing process must take place in March of each year to issue the new council tax and business rates bills and new award letters for housing benefit & council tax reduction. The printing of these bills/letters is currently outsourced, a specific client base and activity data IT solution is required. Hoople are interested in exploring the market to establish if other companies are in a position to provide a more competitive quote for the services Additional information: Hoople Ltd has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "22000000",
            "description": "Printed matter and related products"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79823000",
                "description": "Printing and delivery services"
            },
            {
                "scheme": "CPV",
                "id": "79824000",
                "description": "Printing and distribution services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": true,
            "vcse": true
        }
    },
    "parties": [
        {
            "id": "GB-CFS-60507",
            "name": "Herefordshire Council",
            "identifier": {
                "legalName": "Herefordshire Council"
            },
            "address": {
                "streetAddress": "Council Offices, Plough Lane",
                "locality": "Hereford",
                "postalCode": "HR4 0LE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Phillip Clayton",
                "email": "phillip.clayton2@hoopleltd.co.uk",
                "telephone": "+44 1432260409"
            },
            "details": {
                "url": "https://www.herefordshire.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-60507",
        "name": "Herefordshire Council"
    }
}