Award

Operational Asset Distribution, Tracking and Management Solution

SOUTH YORKSHIRE FIRE & RESCUE

This public procurement record has 1 release in its history.

Award

09 Mar 2026 at 11:09

Award Notice
Summary of the contracting process

The South Yorkshire Fire & Rescue has awarded a contract for an Operational Asset Distribution, Tracking and Management Solution, focusing on intelligent asset tracking software using RFID technology and Quick Response coding for data management. The procurement falls under the industry category of inventory management software packages, specifically tailored for fire service PPE and operational equipment. The contract value amounts to £497,660, spanning from 16th February 2026 until 15th March 2029. Located in Yorkshire and the Humber, United Kingdom, this now-active award was finalised following a selective procurement method—specifically a call-off from a framework agreement—marking the completion of the tender process on 15th February 2026.

This procurement offers significant opportunities for businesses focused on asset management solutions, particularly those capable of providing bespoke applications integrated with back-office logistics and mobile scanning technology. SMEs that specialise in inventory management software and RFID-based asset tracking systems may find this contract particularly rewarding. Companies similar to iTrackPPE Ltd, the awarded supplier, can leverage these technologies to improve operational efficiencies for organisations like fire services, thus fostering business growth.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Operational Asset Distribution, Tracking and Management Solution

Notice Description

Intelligent asset tracking software for fire service PPE and operational equipment. RFID technology and Quick Response coding for data management. Bespoke user application , back office logistics with mobile scanners. Implementation costs and annual subsciption fees

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d680847a-4e96-4abb-80a0-e54ad765dbf5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/51665b54-50c1-40f5-8714-20643d756db5
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48430000 - Inventory management software package

Notice Value(s)

Tender Value
£497,660 £100K-£500K
Lots Value
Not specified
Awards Value
£497,660 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20265 days ago
Submission Deadline
15 Feb 2026Expired
Future Notice Date
Not specified
Award Date
15 Feb 20264 weeks ago
Contract Period
16 Feb 2026 - 15 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH YORKSHIRE FIRE & RESCUE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 3FG
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

ITRACKPPE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-d680847a-4e96-4abb-80a0-e54ad765dbf5-2026-03-09T11:09:25Z",
    "date": "2026-03-09T11:09:25Z",
    "ocid": "ocds-b5fd17-d680847a-4e96-4abb-80a0-e54ad765dbf5",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "SYF25 077",
        "title": "Operational Asset Distribution, Tracking and Management Solution",
        "description": "Intelligent asset tracking software for fire service PPE and operational equipment. RFID technology and Quick Response coding for data management. Bespoke user application , back office logistics with mobile scanners. Implementation costs and annual subsciption fees",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48430000",
            "description": "Inventory management software package"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 497660,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2026-02-15T00:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2026-02-16T00:00:00Z",
            "endDate": "2029-03-15T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/8k85Fp7W",
            "name": "South Yorkshire Fire & Rescue",
            "identifier": {
                "legalName": "South Yorkshire Fire & Rescue",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/8k85Fp7W"
            },
            "address": {
                "streetAddress": "197 Eyre Street",
                "locality": "SHEFFIELD",
                "postalCode": "S13FG",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "proebuck@syfire.gov.uk",
                "telephone": "0114 2532395"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-12663788",
            "name": "iTrackPPE Ltd",
            "identifier": {
                "legalName": "iTrackPPE Ltd",
                "scheme": "GB-COH",
                "id": "12663788"
            },
            "address": {
                "streetAddress": "21 High Street Horley Surrey RH6 7BH"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/8k85Fp7W",
        "name": "South Yorkshire Fire & Rescue"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-d680847a-4e96-4abb-80a0-e54ad765dbf5-1",
            "status": "active",
            "date": "2026-02-15T00:00:00Z",
            "datePublished": "2026-03-09T11:09:25Z",
            "value": {
                "amount": 497660,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-12663788",
                    "name": "iTrackPPE Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-02-16T00:00:00Z",
                "endDate": "2029-02-15T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/51665b54-50c1-40f5-8714-20643d756db5",
                    "datePublished": "2026-03-09T11:09:25Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}