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GB-Bristol: Workspace Booking System

Office for Students

This public procurement record has 1 release in its history.

Award

01 Sep 2025 at 12:20

Award Notice
Summary of the contracting process

The Office for Students, located in Bristol, has successfully completed a tender process for a "Workspace Booking System," a software as a service solution managed to facilitate resource bookings across their estate. The procurement belongs to the services category, specifically targeting facilities management software, and falls under the CPV code 48421000. The contract, valued at £23,220 GBP, was awarded to Matrix Booking Limited, a small to medium enterprise based in London. The procurement process concluded with the award stage on 8th August 2025, and the contract period is set to begin on 9th August 2025 and end on 8th August 2027. The system covers delivery within the South West region of the United Kingdom. Key points of contact include Paul Halsall from the procurement department of the Office for Students. Although the procurement method details are unspecified, the contract was awarded post-tender stage in an active status.

This tender offers substantial opportunities for businesses specialising in facilities management software solutions, particularly those providing innovative and efficient resource management systems. Companies like Matrix Booking Limited, operating on an SME scale, are well-suited for such contracts. Businesses focused on expanding their software service offerings within the public sector, especially those capable of delivering efficient, scalable solutions tailored to educational environments, might find similar opportunities promising for growth. Engaging in public sector projects like this can enhance a company's portfolio, potentially leading to additional opportunities within government contracts.

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Notice Information

Notice Title

GB-Bristol: Workspace Booking System

Notice Description

Software as a service system used to manage the booking of resources including desks and other resources across the OfS estate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d86c8fa2-22fe-4fbe-8a18-54327dc071f7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0042021a-1cce-4e94-b41d-a16d6af24b2c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48421000 - Facilities management software package

Notice Value(s)

Tender Value
£23,220 Under £100K
Lots Value
Not specified
Awards Value
£23,220 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 202512 months ago
Submission Deadline
8 Aug 2025Expired
Future Notice Date
Not specified
Award Date
8 Aug 20251 years ago
Contract Period
9 Aug 2025 - 8 Aug 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Office for Students
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8SR
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK South West (England)
Local Authority
South Gloucestershire
Electoral Ward
Stoke Gifford
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
1
Supplier Name

Matrix Booking Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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