Tender

GB-London: Collections management and web publishing systems for our photographic collections

THE COURTAULD INSTITUTE OF ART

This public procurement record has 1 release in its history.

Tender

31 Aug 2020 at 10:00

Tender Notice
Summary of the contracting process

The Courtauld Institute of Art is currently seeking suppliers for a tender titled "GB-London: Collections management and web publishing systems for our photographic collections". This project falls under the services sector, specifically within the database software and web development industry. The procurement is at the tender stage, with submissions due by midnight on 28 September 2020. The total budget for this procurement ranges from £130,000 to £150,000, and the project is set to commence on 2 November 2020, concluding by 30 June 2021, with delivery to take place in London, United Kingdom.

This tender presents a valuable opportunity for small and medium-sized enterprises (SMEs) in the technology and software development sectors, particularly those specialising in digital asset management, cloud storage solutions, and web publishing systems. The project requires a software solution that complies with international standards, supporting the Courtauld's digitisation initiatives. Companies with expertise in database management, user-engagement tools, and digital catalogue services would be well-suited to compete for this contract.

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Notice Information

Notice Title

GB-London: Collections management and web publishing systems for our photographic collections

Notice Description

NOTE: This notice was updated on 31 August 2020 for the following reason: Please note the following amendments and clarifications, as of 26 August: 1. We have re-considered the allocation of 3 months for phase one of the project and, on reflection, will extend this phase to 6 months. 2. We have re-considered the requirement for hosting from the commencement of the project to the conclusion of digitisation activities (end of 2022) to be included within the project budget, given that this requirement is already being met internally by the Courtauld (and will continue to be met into the future). We therefore confirm tenderers should omit from their tender submissions any costs associated with hosting for this period. The overall budget for the project of PS130,000 inc VAT to PS150,000 inc VAT remains the same. 3. As a consequence of these changes, the timetable for submission has been extended by another two weeks, to midnight on 28 September 2020(The Software Supplier must deliver to the Courtauld a one stop, fully integrated, centrally managed, expandable and supported Software Solution. In addition to supplying a programme of work detailing the way the solution will be implemented, the solution itself must be capable of meeting internationally recognised standards for: Cloud storage either supplied by contractor, or using the Courtauld's own systems supplied under contract by a 3rd party Digital asset management and rights management - primarily for images but also for video, audio and 3D files. Cataloguing - free text, controlled text and thesauri within the Collections Management System Metadata structure, management and search within the Collections Management System Data import Web publishing Presentation of interpretative content, essays, blogs, events Visualisation of metadata Sharing User enrichment / crowdsourced cataloguing with associated user forums for membership discussion, support and tutorials and the capability to feed crowdsourced metadata back into the CMS and then to the website Accessibility Rights managed licensing and download on demand (to be delivered through the software solution, principally to support distributing, wherever possible, images under a CC BY NC 4.0 license for non-commercial use, but also commercial rights managed licensing) Print on demand - not a requirement of the software solution but it is anticipated that the software solution will be required to export selections of images and their metadata to a third-party solution to be developed to cover all the Courtauld's image collections, including the Courtauld Gallery Audit and reporting capabilities In addition, the Software Solution must fulfil the Courtauld's requirements for: Technical infrastructure Availability Security and privacy Audit and reporting capabilities Analytics Support, maintenance and service management Product development Roadmap The system procured as a result of this tender will support the digitisation projects currently being undertaken by the Department of Digital Media under the Courtauld Connects programme for The Conway Library , The Witt Library , The De Laszlo Collection of Paul Laib Negatives , The Anthony Kersting Archive, and The Photographic Survey .) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d93ae179-cdaf-4ad3-a26e-70eeabb969bd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/588ca8df-7824-44a8-a3a8-33730ec4e9d7
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48224000 - Web page editing software package

48610000 - Database systems

48611000 - Database software package

48612000 - Database-management system

72212224 - Web page editing software development services

72317000 - Data storage services

72321000 - Added-value database services

72413000 - World wide web (www) site design services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Aug 20205 years ago
Submission Deadline
13 Sep 2020Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Nov 2020 - 30 Jun 2021 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COURTAULD INSTITUTE OF ART
Contact Name
Tom Bilson
Contact Email
tom.bilson@courtauld.ac.uk
Contact Phone
07970404974

Buyer Location

Locality
LONDON
Postcode
WC2R 0RN
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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