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Group hotel booking

UNIVERSITY OF THE WEST OF ENGLAND

This public procurement record has 1 release in its history.

Award

12 Aug 2026 at 14:45

Award Notice
Summary of the contracting process

The University of the West of England procured group hotel accommodation for staff teaching at its partnership university, SHAPE, in Hong Kong. The requirement is for hotel accommodation services, covering group bookings for travelling teaching staff rather than general university accommodation or education services. Delivery is associated with Hong Kong, and the selected hotel is the Renaissance Harbour View Hotel Hong Kong in Wan Chai. The buying organisation is the University of the West of England, based at Frenchay Campus in Bristol. This is a service procurement for businesses operating hotels or accommodation venues able to host organised groups of university staff in connection with overseas teaching activity.

The procurement has been completed and awarded. The University of the West of England selected Renaissance Harbour View Hotel Hong Kong. The award was made on 27 July 2026. The awarded value is £34,916.28, and the contract period runs from 28 July 2026 to 29 July 2026. The tender submission deadline was 27 July 2026 at 17:00. It used the procurement method described as “Other - BVS”. The tender’s stated total value was also £34,916.28. The requirement was treated as a services contract and was not identified as suitable for small or medium-sized enterprises or voluntary, community and social enterprises. The available outcome records one active award to one supplier.

This procurement indicates demand from the University of the West of England for organised hotel accommodation supporting staff who teach overseas at a partner university. Suppliers best placed for a future requirement would be established hotels or hotel groups in Hong Kong with sufficient room capacity for a staff group, reliable booking and guest-management processes, and the ability to coordinate accommodation around teaching activity. A suitable provider would need to offer consistent service to an institutional customer, manage group reservations accurately, and support travelling university staff at a recognised business or conference hotel. The selected supplier is a large Hong Kong hotel, indicating that scale, local presence and operational capacity were relevant characteristics for this requirement.

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Notice Information

Notice Title

Group hotel booking

Notice Description

Group hotel booking for staff teaching at our partnership university SHAPE in Hong Kong.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d99505c8-32cf-49be-9c88-8e22627ee6ef
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/55b32c94-2445-46ff-9378-e01d10bf7926
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - BVS
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55110000 - Hotel accommodation services

Notice Value(s)

Tender Value
£34,916 Under £100K
Lots Value
Not specified
Awards Value
£34,916 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
27 Jul 2026Expired
Future Notice Date
Not specified
Award Date
27 Jul 20261 months ago
Contract Period
28 Jul 2026 - 29 Jul 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF THE WEST OF ENGLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
B
Postcode
BS16 1QY
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK South West (England)
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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