Tender

Saxmundham Town Council vegetation Management

SAXMUNDHAM TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

24 Feb 2022 at 11:54

Tender Notice
Tender

17 Jan 2022 at 15:01

Tender Notice
Summary of the contracting process

Saxmundham Town Council is currently inviting tenders for a grounds maintenance contract titled "Saxmundham Town Council vegetation Management." This contract falls under the agricultural, farming, fishing, forestry, and related products industry category and will take place in Saxmundham, England. The procurement process is at the tender stage, with the deadline for submissions set for 18 February 2022. The contract is scheduled to commence on 1 April 2022 and will last for three years, concluding on 31 March 2025. The total estimated value of the contract is £5,000, and the procurement method is classified as a direct single tender action due to being below the applicable threshold.

This tender presents an excellent opportunity for businesses specialising in grounds maintenance, environmental services, or landscaping. Small and medium-sized enterprises (SMEs) and voluntary and community sector enterprises (VCSEs) are particularly encouraged to compete, given the suitability criteria. Participants should be prepared to demonstrate their capabilities through the required submission of quotations, which must detail annual costs, provide evidence of public liability insurance, and include health and safety policies along with their environmental strategies. This contract offers a platform for businesses to engage with a local council, potentially leading to further contracts in the public sector.

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Notice Information

Notice Title

Saxmundham Town Council vegetation Management

Notice Description

SAXMUNDHAMTOWN COUNCIL Saxmundham Town Council is seeking tenders for the grounds maintenance including grass cutting, litter picking, watering of floral displays for the period of 1 April 2022 - 31 March 2025. Overall Requirement This is a three year contract with a reserved annual break clause by SaxmundhamTown Council (to be the subject of an annual satisfactory performance review of the contractor). Quotation Requirements: * Written quotation (Annual Cost per year - Years 1 to 3showing inflationary increases if desired) i.e. Year 1 - PSxx.xx Year 2 - PSxx.xx Year 3 - PSxx.xx Copy of public liability insurance * Copy of company Health and Safety Policy * Sample Method Statements * Sample Risk Assessments * The council has an expectation that contractors will include a copy of their environmental strategy/policy which explains how your company takes care of the environment. It may include recycling, energy use, and ways of improving biodiversity. Failure to supply any of the above will result in the Tender being rejected. Contact name and number: Roz Barnett Saxmundham Town Clerk/RFO The Town House, Station Approach, Saxmundham, IP17 1BW Tel: 01728 604595 Mobile Tel: 07508677873 Quotations to be received by Friday the 18 February 2022. The contract will be paid quarterly (on invoice). The regular annual cost divided over the period April - March (inclusive). Any additional works commissioned during the month should have a separate order number and be itemised and invoiced separately. Tender documents should be emailed to townclerk@saxmundham-tc.gov.uk For the Attention of the Town Clerk, SaxmundhamTown Council. Details of the winning contract will be published IAW Local Government Transparency Code 2014. Roz Barnett Saxmundham Town Clerk General Notes for Contractors: 1. Please itemise the quotation per section using the attached tables. 2. Please note that where there is grass cutting it is expected that the area is litter picked before mowing. 3. Where hedge cutting, grass cutting and leaf clearance activities take place the arisings should be cleared to a designated area on site.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-d9bf8051-5be9-4f66-9ac5-d9931b9a77cf
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/29d4f4a4-f14c-41f0-85bb-8b86b0232c56
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services

92 - Recreational, cultural and sporting services

CPV Codes

03000000 - Agricultural, farming, fishing, forestry and related products

50000000 - Repair and maintenance services

90000000 - Sewage, refuse, cleaning and environmental services

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£5,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 20224 years ago
Submission Deadline
25 Mar 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2022 - 31 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SAXMUNDHAM TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SAXMUNDHAM
Postcode
I P17
Post Town
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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