Award

UK SBS IT150075 Implementation of a Flexitime Solution

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

23 Mar 2018 at 11:47

Award Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

The procurement process titled "UK SBS IT150075 Implementation of a Flexitime Solution" is conducted by UK Shared Business Services Limited. This project falls under the IT services industry, focusing on consulting, software development, and internet support. The contract location spans two sites in the South West region of the United Kingdom, specifically Liverpool and Southampton. The procurement method is an open procedure, and the tender period ended on 29 October 2015, with the contract period starting on 9 November 2015 and set to conclude on 8 November 2018. The total contract value is estimated at £22,422.60.

This tender presents significant opportunities for businesses, especially small and medium-sized enterprises (SMEs) specialised in IT services, software development, and office computing solutions. Competitors should focus on delivering innovative flexitime recording solutions that comply with the NOC's requirements for scalability and self-service functionality. Companies that excel in supporting administrative efficiencies and have a flexible approach to implementing additional systems could be well positioned to engage in future contracts stemming from this procurement.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

UK SBS IT150075 Implementation of a Flexitime Solution

Notice Description

The National Oceanography Centre (NOC) requires a flexitime recording solution to replace the current system that will go out of support this calendar year. The NOC is located over two sites (Liverpool & Southampton) and require one system that can be hosted and administered at one site but operates over both sites. Each site will require a clocking terminal placed strategically within each building initially, however there may be a future requirement to add additional terminals in the Southampton site, therefore a quote regarding the installation of additional terminals at a future date following implementation is required as well as a response to the initial request. The system should be based on a self-service model where employees have the ability to update their own clocking records with line manager approval added, reducing the central administration to creating new starters, amending core employee information, bulk updates and exception reporting. Additional information: As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing Expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dbab5f91-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/065d6eb9-0e50-4518-b93b-28329e92cacf
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£23,000 Under £100K
Lots Value
Not specified
Awards Value
£22,422 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Mar 20187 years ago
Submission Deadline
29 Oct 2015Expired
Future Notice Date
Not specified
Award Date
2 Nov 201510 years ago
Contract Period
9 Nov 2015 - 8 Nov 2018 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

HFX

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-dbab5f91-adc8-11e6-9901-0019b9f3037b-2018-03-23T11:47:59Z",
    "date": "2018-03-23T11:47:59Z",
    "ocid": "ocds-b5fd17-dbab5f91-adc8-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT150075",
        "title": "UK SBS IT150075 Implementation of a Flexitime Solution",
        "description": "The National Oceanography Centre (NOC) requires a flexitime recording solution to replace the current system that will go out of support this calendar year. The NOC is located over two sites (Liverpool & Southampton) and require one system that can be hosted and administered at one site but operates over both sites. Each site will require a clocking terminal placed strategically within each building initially, however there may be a future requirement to add additional terminals in the Southampton site, therefore a quote regarding the installation of additional terminals at a future date following implementation is required as well as a response to the initial request. The system should be based on a self-service model where employees have the ability to update their own clocking records with line manager approval added, reducing the central administration to creating new starters, amending core employee information, bulk updates and exception reporting. Additional information: As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing Expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.",
        "datePublished": "2015-10-07T14:20:06+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "30000000",
                "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
            },
            {
                "scheme": "CPV",
                "id": "48000000",
                "description": "Software package and information systems"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 23000,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2015-10-29T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2015-11-09T00:00:00Z",
            "endDate": "2018-11-08T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/a21aa991-89f9-41bb-a675-4d2c24f75630",
                "datePublished": "2015-10-07T14:20:06+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "application/pdf",
                "description": "UK SBS IT150075 Bidder Training",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d9e44c8a-d54e-45d7-bfe3-ab32e2e3c65c",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "documentType": "application/pdf",
                "description": "UK SBS IT150075 ITQ",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f49a0266-b8b4-4b8f-af2d-0b01b3b4e8bc",
                "format": "application/pdf"
            },
            {
                "id": "4",
                "documentType": "application/pdf",
                "description": "UK SBS IT150075 ITQ Questions",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d3faf24a-7769-4103-a132-c3abcaa70b63",
                "format": "application/pdf"
            },
            {
                "id": "5",
                "documentType": "application/pdf",
                "description": "UK SBS IT150075 T&C's",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/729876a0-d5e1-4a37-ad29-bc7ce7351dd0",
                "format": "application/pdf"
            },
            {
                "id": "6",
                "documentType": "application/pdf",
                "description": "UK SBS IT150075 AW5.2 Price Schedule",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c0d2ea66-38f9-4f18-ab98-c4001b599f15",
                "format": "application/pdf"
            },
            {
                "id": "7",
                "documentType": "application/pdf",
                "description": "UK SBS IT150075 Bidder Logging into Emptoris",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/18be09f3-5def-42a6-a6d3-67a26e7a218c",
                "format": "application/pdf"
            },
            {
                "id": "8",
                "documentType": "application/pdf",
                "description": "UK SBS IT150075 AW5.3 Price Schedule - Info Only",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/b50dea90-57f3-4b76-ac70-7df9612ac741",
                "format": "application/pdf"
            }
        ],
        "procurementMethod": "open"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "North Star House, North Star Avenue",
                "locality": "Swindon",
                "postalCode": "SN2 1FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Kevin Griffiths",
                "email": "ictprocurement@uksbs.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-08137794",
            "name": "HFX LIMITED",
            "identifier": {
                "legalName": "HFX LIMITED",
                "scheme": "GB-COH",
                "id": "08137794"
            },
            "address": {
                "streetAddress": "The Midden HITCHIN Hertfordshire SG4 8TR GB"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-dbab5f91-adc8-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2015-11-02T00:00:00Z",
            "datePublished": "2018-03-23T11:47:59Z",
            "value": {
                "amount": 22422.6,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-08137794",
                    "name": "HFX LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2015-11-09T00:00:00Z",
                "endDate": "2018-11-08T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/065d6eb9-0e50-4518-b93b-28329e92cacf",
                    "datePublished": "2018-03-23T11:47:59Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "application/pdf",
                    "description": "UK SBS IT150075 Bidder Training",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/616e800c-4e7f-4a26-aad1-804d1061fc07",
                    "format": "application/pdf"
                },
                {
                    "id": "3",
                    "documentType": "application/pdf",
                    "description": "UK SBS IT150075 ITQ",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/989b6b6e-4991-465f-93d1-5ad94b53e4e4",
                    "format": "application/pdf"
                },
                {
                    "id": "4",
                    "documentType": "application/pdf",
                    "description": "UK SBS IT150075 ITQ Questions",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3b65bada-198d-450f-ac24-99d64b520fcd",
                    "format": "application/pdf"
                },
                {
                    "id": "5",
                    "documentType": "application/pdf",
                    "description": "UK SBS IT150075 T&C's",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f1b83815-2bd3-47a2-bc40-3e84d03061c4",
                    "format": "application/pdf"
                },
                {
                    "id": "6",
                    "documentType": "application/pdf",
                    "description": "UK SBS IT150075 AW5.2 Price Schedule",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/1417cc26-db5c-47ea-8d20-4aaecc1ee7d8",
                    "format": "application/pdf"
                },
                {
                    "id": "7",
                    "documentType": "application/pdf",
                    "description": "UK SBS IT150075 Bidder Logging into Emptoris",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/1a2fc4a8-21b3-435a-a99e-17b39752fe49",
                    "format": "application/pdf"
                },
                {
                    "id": "8",
                    "documentType": "application/pdf",
                    "description": "UK SBS IT150075 AW5.3 Price Schedule - Info Only",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/3a7ce03d-396c-4a7b-9cfc-b26cdb7654d1",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}