Award

Electronic Document Conversion & Restructuring

LEICESTER CITY COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

22 Nov 2017 at 16:51

Award Notice
Tender

19 Oct 2017 at 09:27

Tender Notice
Summary of the contracting process

Leicester City Council is seeking to procure services for the "Electronic Document Conversion & Restructuring" project, aimed at migrating electronic documents from its centralised digital store into various line of business systems. The procurement is currently in the Award stage, with an awarded contract value of £9,250, following an open procedure. The contract period is set to commence on 28th November 2017 and is scheduled to run until 27th November 2018. The project supports the software package and information systems industry and involves delivery in the East Midlands region of the United Kingdom. Key dates to note include the tender period which ended on 10th November 2017.

This tender presents significant opportunities for businesses, particularly those specialising in document conversion and data management services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are encouraged to apply as they are well-suited to meet the Council's requirements. The project not only facilitates the digitisation of important documents but also allows suppliers to contribute to the efficiency of public sector service delivery, which can lead to further contracts and business growth within the sector.

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Notice Information

Notice Title

Electronic Document Conversion & Restructuring

Notice Description

Leicester City Council has been using a centralised digital store (EDRMS) for the last eight (8) years. A project is planned to migrate these electronic documents from the EDRMS into the various line of business systems used by the Council. Before the document migration project can begin, there is a requirement to convert all the TIFF and other file formats specified by LCC to searchable PDFs, compile these into documents, associate the correct metadata and save to a new file structure as per data which will be supplied by LCC. The Council is therefore seeking to procure a service to carry out the conversion to PDF and compile the pages into relevant documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dd0c14b7-1180-46f9-9370-cdca82ec17fb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b9e25014-9c82-49b2-903d-c477e4fcddf7
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
Not specified
Awards Value
£9,250 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Nov 20178 years ago
Submission Deadline
10 Nov 2017Expired
Future Notice Date
Not specified
Award Date
22 Nov 20178 years ago
Contract Period
28 Nov 2017 - 27 Nov 2018 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 6TH
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF East Midlands (England)
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

TRANS MEDIA TECHNOLOGY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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