Award

Estate Management and Capital Accounting System TED Ref: 2016/S 129-231382.

CORNWALL COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

09 Mar 2017 at 11:11

Award Notice
Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The Cornwall Council is currently engaged in the procurement process for an Estate Management and Capital Accounting System, with a tender identified as CORNWALL001-DN167267-65630542. This procurement falls under the software package and information systems category (CPV code: 48000000) and is primarily focused on enhancing the management and consolidation of over 1,600 sites and 6,500 buildings valued at £1.9 billion. The current procurement stage is complete, with the award announced on 5th October 2016. The contract period commenced on 1st October 2016 and will run until 21st December 2020. Interested parties had until 4th August 2016 to submit their bids, and the procurement method employed was an open procedure which allowed for competitive submissions.

This opportunity presents significant potential for businesses specialising in software solutions tailored for property and estates management. Companies capable of providing an externally hosted system with strong functionality in workflows, helpdesk, and reporting features will be particularly well-suited to compete. Moreover, as the council anticipates the integration of new technologies such as bar codes and QR codes for contractor management, businesses that offer innovative tech solutions alongside robust property data management systems may find this tender advantageous for growth in the public sector market.

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Notice Information

Notice Title

Estate Management and Capital Accounting System TED Ref: 2016/S 129-231382.

Notice Description

Cornwall Council is responsible for the management of a significant property estate. Its assets include a wide variety of operational and commercial properties such as offices, libraries, leisure centres, social care properties, schools, industrial estates, business centres, depots, public open space, ports and harbours, heritage buildings, art galleries, a mine and an airport. The book value of the estate is PS1.9 billion and consists of over 1,600 sites and 6,500 separate buildings. The Council's property function operates a 'commissioning model' with the commissioning teams supported by a range of internal and external delivery teams covering estate management, facilities management and maintenance disciplines. The current structure has been in place since 2014 but the software solutions used to manage the various property disciplines have yet to be consolidated; the estates function currently uses the CIPFA Asset Manager System which is also used by the Council's finance department to undertake the capital accounting asset management and valuation requirements. Facilities management is predominantly managed without a dedicated specialist software system and the maintenance function operates using several contractor owned systems. The current maintenance framework expires 31st March 2017 and a tender for new framework contract will be issued in July 2016. The user licence agreement for the CIPFA system expires 31st May 2017. The expiry of these two contracts provides the Council with an opportunity to consolidate the various estate and property management systems into a single, specialist software solution which will for the first time provide the Council with access to all property data within a single system. It is anticipated that the solution will lead to improvements in the quality of data held and working practices across the property function. The Council requires an externally hosted solution that shall have significant functionality in terms of workflows, helpdesk and reporting covering all property disciplines. The Council's finance system is Oracle ERP and it is envisaged that the solution will interface with this system to improve income and expenditure management. The Council envisages that the use of bar codes/QR codes or similar will increasingly be employed to assist in the management of its contractors and to this end the need for a solution that shall allow for asset tagging and the use of handheld devices to access and complete works instructions will be of great importance. The tender has been structured to allow separate bids for the estates and capital accounting requirements, or for a solution covering the full range of the Council's requirements. If separate solutions for estates and capital accounting are selected then interfaces allowing the transfer of asset data and of year end valuations will be required. Additional information: The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-dd77389e-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/43a565df-6e30-4b64-b9fa-ff8d8e330008
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£172,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20178 years ago
Submission Deadline
4 Aug 2016Expired
Future Notice Date
Not specified
Award Date
4 Oct 20169 years ago
Contract Period
28 Feb 2017 - 31 Mar 2021 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLK South West (England)
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Supplier Information

Number of Suppliers
2
Supplier Names

CIPFA

CONCERTO SUPPORT SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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