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FHFT - NC - Clinical Document Transfer Solution - 2026

FRIMLEY HEALTH NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Award

01 Sep 2026 at 10:12

Award Notice
Summary of the contracting process

Frimley Health NHS Foundation Trust procured a secure, NHS-approved clinical document transfer platform. The service enables healthcare providers to send clinical documents electronically to GP practices across England, including discharge summaries, outpatient letters and other transfer-of-care information. This is a healthcare software and document-management service, covering both the platform and its use for transferring clinical information. The buying organisation is Frimley Health NHS Foundation Trust, based in Frimley. The requirement is relevant to suppliers of secure healthcare information systems, clinical communications platforms, electronic document transfer services and related medical or document-management software. It concerns digital service delivery rather than physical goods, construction or general administrative document management.

The procurement is complete and was awarded on 9 July 2026 to OneAdvanced Limited. The award value is £540,240. The contract runs from 23 August 2026 to 22 August 2029. It was conducted as a selective call-off from the G-Cloud 14 framework, rather than as an open standalone tender. The tender submission deadline was 2 June 2026 at 6:00pm. The award covers the clinical document transfer service for the requirement as a whole, with no separate lots identified. The selected supplier is a large organisation. The procurement was for services and the recorded award is active. The stated requirement centres on secure electronic transfer of clinical documents to GP practices across England.

This award demonstrates established NHS demand for secure, approved digital communication between healthcare providers and GP practices. Suppliers considering comparable future requirements would need a platform capable of handling discharge summaries, outpatient letters and other transfer-of-care information electronically across England. Credibility would depend on demonstrable healthcare-sector suitability, secure clinical information handling and the ability to provide a dependable document-transfer service for multiple healthcare organisations. Experience with NHS-approved platforms or equivalent healthcare information governance expectations would strengthen a supplier’s position. The award also shows that this buyer used a framework call-off route and selected a large specialist software provider, so future competitors should be prepared to operate through an applicable framework and demonstrate the capacity to support an NHS-wide geographic requirement.

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Notice Information

Notice Title

FHFT - NC - Clinical Document Transfer Solution - 2026

Notice Description

This is a secure NHS-approved platform that enables healthcare providers to send clinical documents, such as discharge summaries, outpatient letters, and other transfer of care information, electronically to GP practices across England. It has been procured via the G-Cloud 14 framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ded59804-d898-4a4f-9673-1a2899e4fce8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aeb9f2ae-636e-44d0-b360-930dd21a4dc3
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48180000 - Medical software package

48311000 - Document management software package

Notice Value(s)

Tender Value
£540,240 £500K-£1M
Lots Value
Not specified
Awards Value
£540,240 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 Jul 20262 months ago
Contract Period
23 Aug 2026 - 22 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FRIMLEY HEALTH NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FRIMLEY
Postcode
GU16 7ER
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Surrey Heath
Electoral Ward
Frimley
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

OneAdvanced Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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