Tender

Data Protection Management System

PROGRESS HOUSING GROUP

This public procurement record has 1 release in its history.

Tender

07 Dec 2023 at 16:03

Tender Notice
Summary of the contracting process

The Progress Housing Group has initiated a tender opportunity for a 'Data Protection Management System' project. The project aims to overhaul existing records, produce a gap analysis, comply with data protection regulations, create data flow mapping, and streamline internal processes. This tender falls under the 'Data services' and 'Data security software package' industry categories, with a contract value of £23,000. The tender is open for bidding, with a tender period ending on 15th January 2024 and a contract period starting on 1st April 2024 in England, United Kingdom.

This tender by Progress Housing Group presents a growth opportunity for businesses specialising in data services and data security software. Small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are well-suited to compete. Businesses can leverage this tender to offer GDPR compliance solutions, data protection services, workflow automation tools, and vendor risk management systems. The procurement method for this tender is an open procedure, providing a transparent and accessible opportunity for interested vendors to participate in the competitive process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Data Protection Management System

Notice Description

The project is intended to provide a complete system solution for maintaining the essential documentation required under data protection law, particularly the Article 30 records of processing activities set out in both the EU and UK GDPR. The proposed project includes the work to overhaul our existing records and to produce a gap analysis for future changes to processes, documentation, systems, and system configuration. This solution will enable us to: * Comply with Article 30 requirements, keeping comprehensive records of data processing activities. * Create Data Flow Mapping and continually update/review the information which will enable us to understand our data lifecycle and reduce risks in data processing. * Use live Data Flow Mapping to track and/or export a specific process/data item, or assess the impact of intended changes. * Perform reviews of Data Processes. * Provide a GDPR compliant template for DPIA's, Privacy Notices and Data Sharing Agreements via a built in statement builder. Store the information with version control and support the periodic review of created agreements, utilising workflow automation. * Record and store data breaches and be able to run reports. * Streamline our internal processes, utilising workflow automation. * Record all DSAR's and rights requests and be able to manage each request end to end through the system. * Keep an audit trail of all communication. * Process sensitive data and store it securely. * Identify areas of weakness in our privacy transparency materials and policies. * Carry out vendor risk management assessments and store, review and manage the renewals via alerts.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e0edb1e8-7621-420b-a7a9-7661972db190
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a197e1cc-0b8e-4f0f-b482-b7fdb4ab0dbd
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48732000 - Data security software package

72300000 - Data services

Notice Value(s)

Tender Value
£23,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Dec 20232 years ago
Submission Deadline
15 Jan 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2024 - 31 Mar 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PROGRESS HOUSING GROUP
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEYLAND
Postcode
PR25 2LW
Post Town
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD45 Mid Lancashire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
South Ribble
Electoral Ward
Leyland Central
Westminster Constituency
South Ribble

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e0edb1e8-7621-420b-a7a9-7661972db190-2023-12-07T16:03:16Z",
    "date": "2023-12-07T16:03:16Z",
    "ocid": "ocds-b5fd17-e0edb1e8-7621-420b-a7a9-7661972db190",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "PROGRESS001-DN702823-26682209",
        "title": "Data Protection Management System",
        "description": "The project is intended to provide a complete system solution for maintaining the essential documentation required under data protection law, particularly the Article 30 records of processing activities set out in both the EU and UK GDPR. The proposed project includes the work to overhaul our existing records and to produce a gap analysis for future changes to processes, documentation, systems, and system configuration. This solution will enable us to: * Comply with Article 30 requirements, keeping comprehensive records of data processing activities. * Create Data Flow Mapping and continually update/review the information which will enable us to understand our data lifecycle and reduce risks in data processing. * Use live Data Flow Mapping to track and/or export a specific process/data item, or assess the impact of intended changes. * Perform reviews of Data Processes. * Provide a GDPR compliant template for DPIA's, Privacy Notices and Data Sharing Agreements via a built in statement builder. Store the information with version control and support the periodic review of created agreements, utilising workflow automation. * Record and store data breaches and be able to run reports. * Streamline our internal processes, utilising workflow automation. * Record all DSAR's and rights requests and be able to manage each request end to end through the system. * Keep an audit trail of all communication. * Process sensitive data and store it securely. * Identify areas of weakness in our privacy transparency materials and policies. * Carry out vendor risk management assessments and store, review and manage the renewals via alerts.",
        "datePublished": "2023-12-07T16:03:16Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "72300000",
            "description": "Data services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "48732000",
                "description": "Data security software package"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 23000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2024-01-15T14:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-04-01T00:00:00+01:00",
            "endDate": "2026-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/a197e1cc-0b8e-4f0f-b482-b7fdb4ab0dbd",
                "datePublished": "2023-12-07T16:03:16Z",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-4337",
            "name": "Progress Housing Group",
            "identifier": {
                "legalName": "Progress Housing Group"
            },
            "address": {
                "streetAddress": "Sumner House, 21 King Street",
                "locality": "Leyland",
                "postalCode": "PR25 2LW",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Nabil Patel",
                "email": "npatel@progressgroup.org.uk",
                "telephone": "+44 1772450600"
            },
            "details": {
                "url": "http://www.progressgroup.org.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-4337",
        "name": "Progress Housing Group"
    }
}