Award

Modern Gov and Election Management System

ISLE OF WIGHT COUNCIL

This public procurement record has 2 releases in its history.

Award

23 Sep 2024 at 15:19

Award Notice
Award

18 Sep 2024 at 11:57

Award Notice
Summary of the contracting process

The Isle of Wight Council has completed the procurement process for the "Modern Gov and Election Management System," targeting the Software Package and Information Systems industry category. This contract, focusing on managing committee meetings, councillor records, and election activities, is set within the South East region of the United Kingdom. The tender, valued at £62,284 GBP, was awarded directly to Civica UK Ltd on 30th August 2024, with a contract period from 1st September 2024 to 31st August 2026, and an optional extension until 31st August 2027. The procurement adhered to a direct award method via the YPO Software Application Solutions Framework Agreement.

This tender presents significant opportunities for businesses that specialise in information systems and software packages, particularly those experienced in managing governmental and electoral systems. Small and medium-sized enterprises (SMEs) may find this contract especially appealing due to its suitability criteria. Companies capable of providing secure data management and innovative solutions for public sector services would be well-suited to compete in similar future tenders. The collaboration with Civica UK Ltd, a large-scale enterprise, highlights the quality and reliability expected by the Isle of Wight Council.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Modern Gov and Election Management System

Notice Description

Modern Gov and Election Management System. The management of committee meetings and associated actions, alongside securing retaining councillor records and direct publication to our external/internal webpages, in line with legislation; and the management to securely store, maintain and amend the Electoral Register and to manage the delivery of elections activities on the Isle of Wight.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e10d7c0b-2250-43ec-b39f-8e23e3739264
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/576aec18-07f2-4eed-ba9d-b8f3db22ef78
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£62,284 Under £100K
Lots Value
Not specified
Awards Value
£155,710 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20241 years ago
Submission Deadline
29 Aug 2024Expired
Future Notice Date
Not specified
Award Date
29 Aug 20241 years ago
Contract Period
31 Aug 2024 - 31 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ South East (England)
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e10d7c0b-2250-43ec-b39f-8e23e3739264-2024-09-23T16:19:04+01:00",
    "date": "2024-09-23T16:19:04+01:00",
    "ocid": "ocds-b5fd17-e10d7c0b-2250-43ec-b39f-8e23e3739264",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IOW001-DN743787-22387023",
        "title": "Modern Gov and Election Management System",
        "description": "Modern Gov and Election Management System. The management of committee meetings and associated actions, alongside securing retaining councillor records and direct publication to our external/internal webpages, in line with legislation; and the management to securely store, maintain and amend the Electoral Register and to manage the delivery of elections activities on the Isle of Wight.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 62284,
            "currency": "GBP"
        },
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "tenderPeriod": {
            "endDate": "2024-08-29T23:59:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-09-01T00:00:00+01:00",
            "endDate": "2026-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-49319",
            "name": "Isle of Wight Council",
            "identifier": {
                "legalName": "Isle of Wight Council"
            },
            "address": {
                "streetAddress": "County Hall, High Street",
                "locality": "Newport",
                "postalCode": "PO30 1UD",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Lucy Chandler",
                "email": "lucy.chandler@iow.gov.uk",
                "telephone": "+44 1983821000"
            },
            "details": {
                "url": "http://www.iow.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-295707",
            "name": "Civica UK Ltd",
            "identifier": {
                "legalName": "Civica UK Ltd"
            },
            "address": {
                "streetAddress": "8th Floor, Southbank Central, 30 Stamford St, London SE1 9LQ"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-49319",
        "name": "Isle of Wight Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-e10d7c0b-2250-43ec-b39f-8e23e3739264-1",
            "status": "active",
            "date": "2024-08-30T00:00:00+01:00",
            "datePublished": "2024-09-18T12:57:07+01:00",
            "value": {
                "amount": 62284,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-295707",
                    "name": "Civica UK Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-09-01T00:00:00+01:00",
                "endDate": "2026-08-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d87b0652-979a-4583-91b1-3a65416409a6",
                    "datePublished": "2024-09-18T12:57:07+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-e10d7c0b-2250-43ec-b39f-8e23e3739264-2",
            "status": "active",
            "date": "2024-08-30T00:00:00+01:00",
            "datePublished": "2024-09-23T16:19:04+01:00",
            "value": {
                "amount": 93426,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-295707",
                    "name": "Civica UK Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-09-01T00:00:00+01:00",
                "endDate": "2027-08-31T23:59:59+01:00"
            },
            "description": "Amended WLC and duration",
            "documents": [
                {
                    "id": "2",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/576aec18-07f2-4eed-ba9d-b8f3db22ef78",
                    "datePublished": "2024-09-23T16:19:04+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}