Tender

GB-Camberley: Festival Technical Production for Live at The Lodge 2025

SURREY HEATH BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

24 Feb 2025 at 18:55

Tender Notice
Summary of the contracting process

Surrey Heath Borough Council is seeking technical production services for the Live at the Lodge 2025 festival, to be held in Frimley Lodge Park, Surrey. The festival is scheduled for 2nd-3rd August 2025 and will cater to a 3000 capacity audience. The procurement process is in the tender stage, with submissions due by 18th March 2025 at noon. The procurement category falls under "Event services" with additional classification for "Festival organisation services". This open procedure tender involves the supply of stage, lighting, sound, power, fencing, floodlighting, and radio communications among other production necessities. The contract value ranges from £25,000 to £50,000.

This tender provides a valuable opportunity for businesses, particularly small and medium enterprises (SMEs), to showcase their technical production capabilities. The comprehensive nature of the requirements means that suppliers well-versed in event production, festival management, and technical services are particularly well-suited to compete. Successful engagement could enhance business portfolios, provide substantial exposure, and open doors to further public and private sector opportunities due to the high-profile nature of the event.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

GB-Camberley: Festival Technical Production for Live at The Lodge 2025

Notice Description

Technical production services for Live at The Lodge 2025 Festival, Frimley Lodge Park, Surrey. Live at the lodge is a 3000 capacity music festival to be held on 2nd-3rd August 2025 at Frimley Lodge Park, Sturt Road, Frimley Green, Surrey, GU16 6HY. This tender is for companies to provide all production for the event (with the exception of programming Artistes) including stage, lighting, sound, power, fencing, floodlighting, radio comms etc. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e14ddfa7-6432-4938-9ab7-3b9953043f24
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ce8999b0-7cad-419e-be20-6eb91ecabe48
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 202512 months ago
Submission Deadline
18 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jul 2025 - 5 Aug 2025 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SURREY HEATH BOROUGH COUNCIL
Contact Name
Kayleigh Stockley
Contact Email
kayleigh.stockley@surreyheath.gov.uk
Contact Phone
01276707600

Buyer Location

Locality
CAMBERLEY
Postcode
GU15 3HD
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Surrey Heath
Electoral Ward
Town
Westminster Constituency
Surrey Heath

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e14ddfa7-6432-4938-9ab7-3b9953043f24-2025-02-24T18:55:04Z",
    "date": "2025-02-24T18:55:04Z",
    "ocid": "ocds-b5fd17-e14ddfa7-6432-4938-9ab7-3b9953043f24",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "BIP928832450",
        "title": "GB-Camberley: Festival Technical Production for Live at The Lodge 2025",
        "description": "Technical production services for Live at The Lodge 2025 Festival, Frimley Lodge Park, Surrey. Live at the lodge is a 3000 capacity music festival to be held on 2nd-3rd August 2025 at Frimley Lodge Park, Sturt Road, Frimley Green, Surrey, GU16 6HY. This tender is for companies to provide all production for the event (with the exception of programming Artistes) including stage, lighting, sound, power, fencing, floodlighting, radio comms etc. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.",
        "datePublished": "2025-02-24T18:55:04Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79952000",
            "description": "Event services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79953000",
                "description": "Festival organisation services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 25000,
            "currency": "GBP"
        },
        "value": {
            "amount": 50000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2025-03-18T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-07-31T00:00:00+01:00",
            "endDate": "2025-08-05T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/ce8999b0-7cad-419e-be20-6eb91ecabe48",
                "datePublished": "2025-02-24T18:55:04Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Please follow this link to view the notice.",
                "url": "https://www.delta-esourcing.com/tenders/UK-GB-Camberley:-Festival-Technical-Production-for-Live-at-The-Lodge-2025/3G68ZN44ZR"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-87505",
            "name": "Surrey Heath Borough Council",
            "identifier": {
                "legalName": "Surrey Heath Borough Council"
            },
            "address": {
                "streetAddress": "Surrey Heath House, Knoll Road",
                "locality": "Camberley",
                "postalCode": "GU15 3HD",
                "countryName": "UK"
            },
            "contactPoint": {
                "name": "Kayleigh Stockley",
                "email": "kayleigh.stockley@surreyheath.gov.uk",
                "telephone": "01276707600"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-87505",
        "name": "Surrey Heath Borough Council"
    }
}