Award

Durban House - Document storage and retrieval Service

WEST SUSSEX COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

25 Jun 2024 at 14:27

Award Notice
Award

25 Jun 2024 at 10:56

Award Notice
Summary of the contracting process

The West Sussex County Council awarded a contract for the provision of document storage and retrieval services to Offsite Archive Storage and Integrated Services (UK) Limited. The contract is valued at £254,879.15 GBP and falls under the industry category of document management services. The procurement method used was selective, involving a call-off from a framework agreement. The contract period spans from June 1, 2024, to May 31, 2026, with award date on June 3, 2024.

This tender presents an opportunity for businesses specializing in document management services to engage with public sector contracts. Companies that have experience in providing document storage and retrieval services, especially within the South East region of the United Kingdom, may find this tender suitable for their expertise. The West Sussex County Council's procurement process has reached the award stage, offering insights into successful bid outcomes from selective procurement methods. Understanding the requirements and deadlines set by the contracting authority can assist businesses in preparing competitive bids tailored to the needs of the buying organization.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Durban House - Document storage and retrieval Service

Notice Description

Call-off ESPO Framework 390_22 Document Management Solutions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e1518988-d834-4e47-8059-907956e419b4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7035a1e9-236f-42af-90eb-614930870295
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Not specified
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
£254,879 £100K-£500K
Lots Value
Not specified
Awards Value
£254,879 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jun 20241 years ago
Submission Deadline
28 Mar 2024Expired
Future Notice Date
Not specified
Award Date
2 Jun 20241 years ago
Contract Period
31 May 2024 - 31 May 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST SUSSEX COUNTY COUNCIL
Contact Name
Lucy Kelly
Contact Email
bsdprocurement@westsussex.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CHICHESTER, WEST SUSSEX
Postcode
PO19 1RQ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
TLJ South East (England)
Local Authority
Chichester
Electoral Ward
Chichester Central
Westminster Constituency
Chichester

Supplier Information

Number of Suppliers
1
Supplier Name

OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e1518988-d834-4e47-8059-907956e419b4-2024-06-25T15:27:34+01:00",
    "date": "2024-06-25T15:27:34+01:00",
    "ocid": "ocds-b5fd17-e1518988-d834-4e47-8059-907956e419b4",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CF-0013300D24000000HFzAEAW",
        "title": "Durban House - Document storage and retrieval Service",
        "description": "Call-off ESPO Framework 390_22 Document Management Solutions",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72512000",
            "description": "Document management services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "PO19 1RQ"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "PO19 1RQ"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 254879.15,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2024-03-28T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2024-06-01T00:00:00+01:00",
            "endDate": "2026-05-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-CFS-287174",
            "name": "West Sussex County Council",
            "identifier": {
                "legalName": "West Sussex County Council"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Chichester, West Sussex",
                "postalCode": "PO19 1RQ",
                "countryName": "GB"
            },
            "contactPoint": {
                "name": "Lucy Kelly",
                "email": "bsdprocurement@westsussex.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-234109",
            "name": "Offsite Archive Storage and Integrated Services (UK) Limited",
            "identifier": {
                "legalName": "Offsite Archive Storage and Integrated Services (UK) Limited"
            },
            "address": {
                "streetAddress": "Quadrant 1 Homefield Road, Haverhill, Suffolk, CB9 8QP"
            },
            "details": {
                "scale": "large"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-287174",
        "name": "West Sussex County Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-e1518988-d834-4e47-8059-907956e419b4-1",
            "status": "active",
            "date": "2024-06-03T00:00:00+01:00",
            "datePublished": "2024-06-25T11:56:15+01:00",
            "value": {
                "amount": 254879.15,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-234109",
                    "name": "Offsite Archive Storage and Integrated Services (UK) Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-06-01T00:00:00+01:00",
                "endDate": "2026-05-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/94d14e8e-7034-41eb-bb70-7f2348c72f04",
                    "datePublished": "2024-06-25T11:56:15+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-e1518988-d834-4e47-8059-907956e419b4-2",
            "status": "active",
            "date": "2024-06-03T00:00:00+01:00",
            "datePublished": "2024-06-25T15:27:34+01:00",
            "value": {
                "amount": 254879.15,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-234109",
                    "name": "Offsite Archive Storage and Integrated Services (UK) Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-06-01T00:00:00+01:00",
                "endDate": "2026-05-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "2",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/7035a1e9-236f-42af-90eb-614930870295",
                    "datePublished": "2024-06-25T15:27:34+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}