Tender

A Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System

THE PIRBRIGHT INSTITUTE

This public procurement record has 4 releases in its history.

TenderAmendment

18 Oct 2023 at 11:58

Tender Notice
TenderAmendment

02 Oct 2023 at 15:32

Tender Notice
TenderAmendment

02 Oct 2023 at 14:46

Tender Notice
Tender

27 Sep 2023 at 09:25

Tender Notice
Summary of the contracting process

The Pirbright Institute has issued a tender for "A Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System." The procurement process is in the open stage, with a deadline for submissions on 27th October 2023. The contract period is set to start on 1st February 2024 and end on 31st December 2030. The tender is classified under the main procurement category of goods and falls within the financial analysis and accounting software package classification. The Institute is located in Pirbright, Woking, England.

This tender presents a significant opportunity for businesses specialising in financial management software, human resource software, and procurement software. Small and medium-sized enterprises (SMEs) are particularly suited for this opportunity. Businesses need to submit their responses by email to pirbrighttenders@pirbright.ac.uk. The tender aims to integrate various management capabilities such as grants, financials, human resources, and procurement into a single system, offering extensive opportunities for business growth and collaboration.

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Notice Information

Notice Title

A Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System

Notice Description

The Institute requires a fully integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System. The requirements are to be met by a reliable, single sign-on (active directory), integrated system and will include migration, transition, training, implementation and ongoing support and maintenance. The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes. The key areas for implementation of a new system include: * Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets. * Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management. * Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service. * Inventory capabilities. * Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >PS10k (quotes); identifying orders; stores; inventory; and specialised shipping. * Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details. * Chart of Accounts structure or alternate concept. * Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects. * Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module. * Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module. * Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module. All ITT Responses must be submitted to the Institute via email to pirbrighttenders@pirbright.ac.uk. See attached documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48440000 - Financial analysis and accounting software package

48450000 - Time accounting or human resources software package

48490000 - Procurement software package

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Oct 20232 years ago
Submission Deadline
27 Oct 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2024 - 31 Dec 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Lester Demmer
Contact Email
pirbrighttenders@pirbright.ac.uk
Contact Phone
0148 3231481

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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