Award

THE SUPPLY OF ULTRA LOW TEMPERATURE (ULT) FREEZERS SERVICE, MAINTENANCE AND REPAIR

UNIVERSITY OF YORK

This public procurement record has 1 release in its history.

Award

09 Aug 2024 at 10:10

Award Notice
Summary of the contracting process

The University of York has awarded a contract for the supply of ultra-low temperature (ULT) freezer servicing, maintenance, and repair. This award is part of an open procedure below the threshold, targeting the repair and maintenance services industry category (CPV: 50000000). The contract, valued at £60,000, starts on 1st September 2024 and will initially run until 31st August 2027, with the possibility of annual extensions to a maximum of five years. This engagement involves close collaboration with the University's Departments of Biology to ensure the efficiency and functionality of all ULT freezers. The contracting authority is located at Heslington, York, England, YO10 5DD. Key milestone dates include the tender period end on 21st June 2024 and the award date of 7th August 2024, with the award notice published on 9th August 2024.

This tender offers significant business growth opportunities, particularly for small and medium-sized enterprises (SMEs) specialised in scientific equipment maintenance. The extensive service requirements, including visual checks, temperature calibrations, and detailed reporting, mean businesses with expertise in these areas and a proactive customer service approach will be well-suited to compete. The awarded supplier, C & M Scientific Limited, headquartered in Livingston, West Lothian, exemplifies the type of SME capable of meeting the University's stringent service specifications and benefiting from a long-term partnership.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

THE SUPPLY OF ULTRA LOW TEMPERATURE (ULT) FREEZERS SERVICE, MAINTENANCE AND REPAIR

Notice Description

The University of York wishes to establish a framework contract with a single supplier to deliver ULT freezer servicing, maintenance, and repairs. The successful supplier will work closely with the Departments of Biology, in a 'partnership' capacity and will be the preferred service provider. It is anticipated that the service contract will commence on the 1st of September 2024 and will run for an initial period of three years through to the 31st of August 2027 with the option to extend the contract on an annual basis, for a further two years, from the 1st of September each year to a maximum of 5 years. The essence of the contract will be to service, maintain, and repair the University's ULT freezers ensuring the following requirements are achieved: ULT Freezer Service The service must include. Visual Checks o All working parts o Door seals o Door locking mechanism o Fans o Electrical systems o Pipework o Fittings and connections Additional Checks: o Clean all cooling fans, compressor unit grilles and filters. o Check the PAT date is within two years. o Temperature calibration to check the internal chamber temperature with an independent probe against the displayed and set point temperature of the unit. o Carry out adjustments as required. o Label on the door with the date of the service and engineer's identity (name or initials) o Verbally inform the Operations or Deputy Operations Manager of any adjustments, changes or action required before leaving the premises. o Complete and submit a report for each freezer within 1 one week of the service visit.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e511bed4-b34b-4acf-bfbf-050d700f99a3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/34a6e110-3e20-4eb2-8cb7-e2d5f7817682
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
£60,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Aug 20241 years ago
Submission Deadline
21 Jun 2024Expired
Future Notice Date
Not specified
Award Date
6 Aug 20241 years ago
Contract Period
31 Aug 2024 - 31 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF YORK
Contact Name
Not specified
Contact Email
procurement@york.ac.uk
Contact Phone
01904 328201

Buyer Location

Locality
YORK
Postcode
YO10 5DD
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
Not specified
Local Authority
York
Electoral Ward
Hull Road
Westminster Constituency
York Central

Supplier Information

Number of Suppliers
1
Supplier Name

C & M SCIENTIFIC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-e511bed4-b34b-4acf-bfbf-050d700f99a3-2024-08-09T11:10:12+01:00",
    "date": "2024-08-09T11:10:12+01:00",
    "ocid": "ocds-b5fd17-e511bed4-b34b-4acf-bfbf-050d700f99a3",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT-104-4073-UY PROC 1097",
        "title": "THE SUPPLY OF ULTRA LOW TEMPERATURE (ULT) FREEZERS SERVICE, MAINTENANCE AND REPAIR",
        "description": "The University of York wishes to establish a framework contract with a single supplier to deliver ULT freezer servicing, maintenance, and repairs. The successful supplier will work closely with the Departments of Biology, in a 'partnership' capacity and will be the preferred service provider. It is anticipated that the service contract will commence on the 1st of September 2024 and will run for an initial period of three years through to the 31st of August 2027 with the option to extend the contract on an annual basis, for a further two years, from the 1st of September each year to a maximum of 5 years. The essence of the contract will be to service, maintain, and repair the University's ULT freezers ensuring the following requirements are achieved: ULT Freezer Service The service must include. Visual Checks o All working parts o Door seals o Door locking mechanism o Fans o Electrical systems o Pipework o Fittings and connections Additional Checks: o Clean all cooling fans, compressor unit grilles and filters. o Check the PAT date is within two years. o Temperature calibration to check the internal chamber temperature with an independent probe against the displayed and set point temperature of the unit. o Carry out adjustments as required. o Label on the door with the date of the service and engineer's identity (name or initials) o Verbally inform the Operations or Deputy Operations Manager of any adjustments, changes or action required before leaving the premises. o Complete and submit a report for each freezer within 1 one week of the service visit.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "YO10 5DD"
                    }
                ]
            }
        ],
        "value": {
            "amount": 60000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-06-21T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-09-01T00:00:00+01:00",
            "endDate": "2027-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/NAcU5PfK",
            "name": "UNIVERSITY OF YORK",
            "identifier": {
                "legalName": "UNIVERSITY OF YORK",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/NAcU5PfK"
            },
            "address": {
                "streetAddress": "Heslington",
                "locality": "YORK",
                "postalCode": "YO105DD",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement@york.ac.uk",
                "telephone": "01904 328201"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-SC264055",
            "name": "C & M SCIENTIFIC LIMITED",
            "identifier": {
                "legalName": "C & M SCIENTIFIC LIMITED",
                "scheme": "GB-COH",
                "id": "SC264055"
            },
            "address": {
                "streetAddress": "1 Brewster Square, Brucefield Industrial Estate, Livingston, West Lothian, EH54 9BJ"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/NAcU5PfK",
        "name": "UNIVERSITY OF YORK"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-e511bed4-b34b-4acf-bfbf-050d700f99a3-1",
            "status": "active",
            "date": "2024-08-07T00:00:00+01:00",
            "datePublished": "2024-08-09T11:10:12+01:00",
            "value": {
                "amount": 60000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-SC264055",
                    "name": "C & M SCIENTIFIC LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-09-01T00:00:00+01:00",
                "endDate": "2027-08-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/34a6e110-3e20-4eb2-8cb7-e2d5f7817682",
                    "datePublished": "2024-08-09T11:10:12+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}