Award

Support and Maintenance for Swift / ICS

ISLE OF WIGHT COUNCIL

This public procurement record has 1 release in its history.

Award

03 May 2024 at 06:36

Award Notice
Summary of the contracting process

The Isle of Wight Council has awarded a contract for "Support and Maintenance for Swift / ICS" to OLM Systems Limited for £136,635.65. The procurement method was a limited negotiation without a call for competition. The contract period is from May 2024 to April 2025. The tender period ended on April 22, 2024. The procurement process was at the award stage, with the contract awarded on April 30, 2024.

This tender for IT services consultancy and support at the Isle of Wight Council offers business growth opportunities for firms providing such services. Small and medium enterprises (SMEs) can benefit from participating due to the suitability for SMEs specified in the tender. Businesses offering IT consulting, software development, and internet support are well-suited to compete for this contract. The location of the services is in the South East region of the United Kingdom.

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Notice Information

Notice Title

Support and Maintenance for Swift / ICS

Notice Description

Provision of support and maintenance of the integrated children's services case management system and associated licenses at the Isle of Wight Council. Duration from May 2024 - April 2025.An agreement was made in December 2017 to return the hosting of the ICS system from Hampshire Council to the Isle of Wight Council. ICS hosting was originally transferred to Hampshire County Council after the establishment of a strategic partnership between organisations including the provision of senior management for Isle of Wight children's services. This took place in 2012. In the intervening period the ICS/SWIFT product set was sold by Northgate to OLM. A parallel procurement process had been undertaken with Hampshire County Council for a replacement ICS System, as originally, the Council was to be implementing the same new social care system in line with Hampshire County Council's programme timelines and these were delayed extensively due to the COVID-19 pandemic. The project has now been relaunched independently of Hampshire following the recent termination of the agreement between our respective Childrens Services departments. This is now being driven by a team of external consultants who are project managing, configuring and migrating data. The 12 month requirement for the associated licences, support and maintenance contract with OLM for Swift and ICS will cover this period and allow some contingency and time to allow for decommissioning of the outgoing system and servers. The support and maintenance of the integrated children's services case management system and associated licenses is required to remain directly with the incumbent supplier whilst the implementation and system transition is undertaken. The Council has had to extend a number of times due to delays with the project for the replacement system. The Council observed a 10 day standstill period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-e55eabeb-97b4-4bce-8fbc-b0d722fde61c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e699a7a6-9e1e-4c35-b9e6-484a9efc1b78
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without a call for competition
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£136,635 £100K-£500K
Lots Value
Not specified
Awards Value
£136,635 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 May 20241 years ago
Submission Deadline
22 Apr 2024Expired
Future Notice Date
Not specified
Award Date
29 Apr 20241 years ago
Contract Period
30 Apr 2024 - 30 Apr 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Lucy Chandler
Contact Email
lucy.chandler@iow.gov.uk
Contact Phone
+44 1983821000

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ South East (England)
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
1
Supplier Name

OLM SYSTEMS

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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